Senior Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Titusville, New Jersey, United States of America

Job Description:

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid role will be in Titusville, NJ.  

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Teams work to save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

Statistics & Decision Sciences (SDS) is a function of Quantitative Sciences & Clinical Pharmacology. SDS comprises of Cardiopulmonary, Oncology, Immunology, Neuroscience, Medical Affairs, Post Approval Lifecycle Management, Discovery & Manufacturing Statistics, Statistical Modeling & Methodology & Consulting and Strategic Business & Computing Operations. 

The SBCO organization applies deep understanding of drug development, statistics, scientific computing, business operations, and enabling technologies to deliver scalable, compliant, and high‑value solutions for SDS. SBCO comprises three integrated units: Strategy & Business Operations (SBO), Scientific Computing Operations (SCO), and the SDS Centralized Administrative Network (SCAN). 

The Sr. Administrative Assistant provides routine administrative support within the SDS Centralized Admin Network (SCAN) service model, contributing to pooled support and executing tasks aligned with defined service levels and processes.

The role delivers accurate, timely, and high-quality administrative support with professionalism, discretion, and effective communication while following established processes and service expectations.

Principal Responsibilities 

Expertise: 

• Manages meeting scheduling, calendars, and related coordination for assigned teams.

• Coordinates meeting logistics, including agendas, materials, technology setup, and onsite, offsite, virtual, or hybrid event support following SCAN service standards.

• Travels to other local sites, such as Raritan or Spring House, approximately 2–3 times per year to support town halls and other meetings as needed.

• Prepares, formats, files, and manages documents and records.

• Coordinates complex and short-notice travel arrangements in accordance with company processes.

• Provides space management support, including coordination of workspace requests and related administrative activities. 

• Supports contract and purchase order processes, including HCC, contracting, and PO coordination in partnership with relevant stakeholders. 

• Supports onboarding, offboarding, interview scheduling, and related coordination activities.

• Maintains distribution lists, SharePoint sites, and administrative systems to ensure data accuracy. 

• Supports general office coordination including supplies and visitor logistics. 

Innovation: 

• Identifies opportunities to improve administrative processes within defined scope. 

• Builds knowledge of tools and systems to improve service delivery efficiency.

Impact: 

• Ensures timely and accurate de