AP Accountant

Description

Utilize analytical and critical thinking skills to ensure timely coding, approval, processing, and payment of vendor invoices as well as various general accounting and reconciliation tasks. *Please Note - this is not a data entry position*

RESPONSIBILITIES (including but not limited to):

  Daily:  

•  Monitor AP email to print and distribute invoices for approval and respond to vendor inquiries regarding payment status.
•  Analyze invoices to determine correct g/l codes.
•  Post invoices into ERP system using three-way match and getting approvals when necessary.
•  Resolve invoice discrepancies by requesting documentation and communicating with department managers and/or vendors when needed.
•  Schedule and process ACH and wires via online banking.

 Weekly: 

•  Process weekly check run.
•  Organizing, scanning, and filing all backup documentation.
•  Run back-up reports and upload bank files as necessary.
•  Update excel files for cost analysis as necessary.

Monthly

•  Generate recurring payments (i.e. rent) and process all invoices before period end.
•  Gather information for period end A/P accrual.
•  Generate month end A/P aging and trial balance reports and verify that balances agree with the general ledger balance.
•  New vendor set-up

Occasional, Infrequent:

•  Assist with completion of 1099’s at year-end.
•  Backup for Accounting Manager and Accounts Receivable staff.
•  Special projects for Accounting Manager and Controller, as needed.

Requirements

COMPUTER SKILLS:

• Syspro or similar Manufacturing ERP experience preferred.
• Intermediate to advanced knowledge required in the use of a computer.
• Proficient knowledge required in Excel and MS Office.

EDUCATIONAL REQUIREMENTS: 

• Associate’s or Bachelor’s degree in accounting highly desired but not required.

WORK EXPERIENCE:

• Minimum of two years’ experience in a similar accounting position.

ADDITIONAL REQUIREMENTS:

• Self starter  -    Work independently  
• Strong math and analytical skills required.
• Ability to multi-task and be organized.
• Position requires contact with individuals in various departments and ability to work well  

       with others to see that invoices are processed accurately and appropriately.

• Individual will have exposure to all levels of management.
• Represents Compact Industries in a professional manner when in contact with vendors.
• Must handle very confidential information appropriately.
• Some occasional lifting of boxes and bending over in file cabinets is required.