Jobs and Careers

Senior Gift Processing and Accounting Analyst

United Statesfull_timeVerifiedPosted 23 Jun 2026

💰 $73,632/yr($54,756/yr – $73,632/yr)

About the role

Position Information

Position Title Fiscal Analyst 2 Working Title Senior Gift Processing and Accounting Analyst Location Olympia EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen’s non-discrimination policies or to report discrimination, please visit the Affirmative Action and Equal Opportunity webpage at www.evergreen.edu/equalopportunity or contact the Affirmative Action and Equal Opportunity Officer at (360) 867-5371, Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505.

Union Represented Yes Overtime Eligible Yes Monthly FTE 1.0 Salary Step (minimum monthly amount) $4,563.00 Salary Step (maximum monthly amount) $6,136.00 Cyclic Position No Cyclic Details n/a Project Position No End Date n/a Special Note

This is a full-time, overtime eligible position in Advancement Services on the Olympia campus of The Evergreen State College.

Position Purpose

Reporting to the Fiscal Analyst 4 (working title: Advancement Finance and Gift Accounting Manager), this position combines daily gift processing with advanced responsibility for gift accounting, reconciliation, and data integrity for Advancement and The Evergreen State College Foundation. Working independently under general direction, the position evaluates, interprets, and reconciles complex gift and revenue transactions; analyzes fiscal data to identify trends, discrepancies, and compliance risks; and develops recommendations to improve fiscal accuracy, efficiency, and internal controls.

This position independently manages the full gift revenue lifecycle, from receipt and fiscal classification through reconciliation, audit documentation, and final reporting. This position maintains and oversees gift agreement documentation and record retention in accordance with institutional and state requirements. The incumbent ensures adherence to institutional fiscal policies, state regulations, and IRS charitable contribution requirements while maintaining the integrity of donor and revenue records across multiple financial systems.

Serving as the subject-matter expert on gift accounting, the position provides guidance to staff, prepares analytical reports for leadership, and contributes to the development and refinement of fiscal procedures and policies. This position carries supervisory responsibility for student and temporary employees supporting gift entry functions.

Nature and Scope Essential Functions

Advanced Gift Processing and Revenue Management.

Accurately and consistently process gifts and pledges daily, record transactions, and prepare and reconcile daily deposits in accordance with Foundation and College policies, Council for Advancement and Support of Education (CASE) standards, and Internal Revenue Service (IRS) regulations; gift types include, but are not limited to:
- Cash, checks, and credit card payments
- Payroll deductions, recurring donations, and Combined Fund Drive distributions
- Donor-advised fund (DAF) distributions
- Stock and other securities transfers
- Wire transfers and electronic funds transfers
- Matching gifts
- In-kind gifts
- Memorial and honor gifts
- Grant and contract payments
- IRA Qualified Charitable Distributions (QCDs)
- Corporate sponsorships and event-related charitable revenue
- Bequests, estate distributions, and trust distributions
- Other complex or planned philanthropic transactions
Maintain and monitor third-party giving platforms, ensuring timely fund transfers and compliance with gift program requirements.
Record and reconcile gifts and pledges across Raiser’s Edge NXT and Banner Finance, verifying general ledger alignment, fund designation accuracy, and data integrity between systems. Monitor multi-year pledge schedules and major gift commitments to ensure accurate balance reporting.
Review gift agreements for accuracy and compliance with Foundation Gift Acceptance policies; serve as primary manager of gift agreement documentation, ensuring agreements are complete, properly executed, and stored in accordance with policy.
Prepare accurate and timely gift acknowledgments and donor tax receipts for all contributions, ensuring full adherence to institutional policies, CASE standards, and IRS substantiation requirements.
Evaluate donor and gift record integrity through systematic d