Executive Assistant

Executive Assistant

Country: United States of America

Your Journey Starts Here:

Santander is a global leader and innovator in the financial services industry. We believe that our employees are our greatest asset. Our focus is on fostering an enriching journey that empowers you to explore diverse career opportunities while nurturing your personal growth. We are committed to creating an environment where continuous learning and development are prioritized, enabling you to thrive both professionally and personally. Here, you will find ample opportunities to connect and collaborate with talented colleagues from around the world, sharing insights and driving innovation together. Join us at Santander, where you are supported by a culture of engagement and a commitment to your success.

An exciting journey awaits, if you are interested in exploring the possibilities We Want to Talk to You!

The Difference You Make: The Executive Assistant performs secretarial and administrative assignments of a confidential nature including, but not limited to, calendar management; scheduling meetings; booking meeting rooms; coordinating travel arrangements including booking travel tickets and settlement of related expenses. S/he also conducts administrative and office related project functions for multiple directors/managers and their teams. • Gathers information, maintains/updates more complex spreadsheets/databases. • Creates filing systems and monitors efficiency, copies/collates complex materials. • Provides advanced clerical support, prioritizes mail, develops agendas/programs for meetings. • Circulates presentation materials and other documents for meeting attendees as appropriate. • Takes and relays messages and appropriately escalates calls to the appropriate personnel. • Organizes and maintains diaries/calendars/schedules and maintain responsibility for scheduling appointments. • Drafts emails and other documentation as instructed for review by management. • Prepares purchase orders as required and obtains the appropriate approvals. What You Bring: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bachelor's Degree or equivalent work experience: Business Administration or equivalent field. - Required. 3+ Years Administrative support experience. - Required. • Excellent interpersonal, written and communication skills. • Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality. • Polished executive assistant with professional maturity and previous corporate environment experience. • Ability to effectively interact with senior level management both internally and with external clients. • Ability to manage top level managers supported with tact, diplomacy and assertiveness. • Demonstrated ability to work independently to establish priorities, multi-task, meet deadlines, strong organizational, time management and planning skills. • Ability to multi-task, react and think quickly. • Self-starter with strong sense of ownership and involvement. • Ability to seek clarification or assistance when needed. • Desire to work as a true partner with the Executive and anticipate needs. • Thorough knowledge of a variety of software programs (particularly Excel, Word, and PowerPoint). • Demonstrated calendar management and scheduling. • Attention to detail and problem solving skills. • Continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines. • Within guidelines, makes independent decisions regarding planning, organizing, and scheduling work. • Demonstrated ability to organize, plan and develop multiple projects within time constraints to meet deadlines while staying within budget. • Exceptional customer service skills. • High level of attention to detail and demonstrated problem solving skills. Approaching tasks from a positive perspective and with openness to change. • Ability to apply independent judgment when resolving routine enquiries. • Excellent interpersonal, written and communication skills. Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality. • Requires professional demeanor at all times and must be flexible in a fast changing environment. Certifications: No Certifications listed for this job. It Would Be Nice For You To Have: Established work history or equivalent demonstrated through a combination of work experience, training, military service, or education.

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