Manager Administration & Strategic Projects

Overview

At BGCA, our mission is to enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. Our Marketing & Communications team plays a critical role in amplifying this mission, ensuring our brand reaches the right audiences, and engaging key stakeholders in meaningful ways. We are seeking a Manager, Administration & Strategic Projects to provide essential support to our SVP of Marketing & Communications and help drive operational excellence across the department. 

Why Join BGCA? 

This role is an opportunity to work at the intersection of marketing strategy, operations, and organizational impact within one of the nation’s most respected non-profits. Your work will help amplify BGCA’s mission, ensuring that our messaging reaches communities, partners, and stakeholders in ways that drive real change. If you thrive in a role where precision, problem-solving, and strategic thinking are valued, we encourage you to apply. 

Responsibilities

The Manager, Administration & Strategic Projects is a pivotal role within the Marketing & Communications team. Reporting directly to the SVP, this individual will serve as a trusted operational partner, managing strategic meeting coordination, departmental reporting, project and budget oversight, and cross-functional communications. This role requires a detail-oriented problem solver with a keen ability to make sense of complexity, ensuring smooth operations and strategic alignment across teams. Prior experience with BGCA, whether through direct employment, affiliate work, or partnership experience, is preferred. 

Executive & Administrative Support 

• Provide high-level administrative and strategic support to the SVP, including managing calendars, meeting logistics, and preparing materials for briefings. 

• Serve as a secondary point of contact for internal and external stakeholders, maintaining relationships and problem-solving as needed. 

• Research, compile, and develop materials for internal and external meetings, including Marketing Committee presentations and departmental briefings. 

• Ensure timely and professional preparation of reports, presentations, and correspondence. 

• Coordinate travel, events, and logistics to support the SVP’s engagements. 

• Liaise between the Marketing & Communications team and the broader External Relations department to enhance alignment and collaboration. 

Operational & Project Management 

• Lead strategic planning efforts, identifying processes that enhance efficiency and drive department effectiveness. 

• Track, monitor, and manage the department’s budget in collaboration with Finance, ensuring accuracy and compliance. 

• Oversee vendor contracts and procurement processes, ensuring timely renewals and optimal resource allocation. 

• Drive key departmental initiatives, supporting the execution of strategic marketing efforts. 

• Analyze data, track KPIs, and create dashboards that provide insights into marketing performance. 

• Utilize project management software such as Asana or SmartSheet to track progress and ensure timely execution of initiatives. 

Culture & Strategic Sense-Making 

• Partner with the SVP to cultivate a high-performing, engaged team culture. 

• Proactively identify and address operational bottlenecks to improve team efficiency. 

• Ensure strategic alignment between Marketing & Communications and BGCA’s broader organizational goals. 

• Act as a sense-maker, translating complex operational challenges into actionable solutions that support long-term planning and execution. 

Qualifications

Who You Are: 

• Detail-Oriented Problem Solver – Ability to anticipate challenges, identify solutions, and execute with precision. 

• Strategic Thinker – Skilled at sense-making and structuring information to drive clarity and decision-making. 

• Project Management Expertise – Proven ability to manage multiple priorities, workflows, and deadlines in a fast-paced environment. 

• Strong Communication & Relationship-Building – Adept at engaging with senior leadership, key stakeholders, and cross-functional teams. 

• Financial & Budget Acumen – Ability to monitor department spending, manage co