Office Services Administrator

About the Role

Conducts detailed expense account reconciliations and analysis to monitor and explain budget variances in order to ensure accurate financial reporting. This role is responsible for the end-to-end management of invoice lifecycles and user data reconciliation within the Calero/MDSL platforms, while simultaneously driving initiatives to automate manual workflows and reduce processing time.

Your Impact

- Monitors Sales, Cost Of Sales and Overhead expense accounts to ensure accurate coding of invoices throughout the month, and during the month-end process. - Generates month-end reports, operating statements, financial and statistical analysis for variance budget to actual results for assigned accounts, departments and branches. - Prepares Management reports of MTD and YTD Activity for Zone and Regional locations. - Involvement in quarterly audit process in various Revenue and Overhead Expense accounts. - Responsible for daily process of Business Service activity and month end reporting structure. - Performs other projects and duties relating to billing, receivables and/or other regional activities that may be assigned. - Ensures current financial procedures are followed according to the processes defined by the Accounting Manager to ensure accurate financial reporting requirements are met, while achieving productivity goals. - Responsible for special assignments and/or projects, as required by management. - Process Improvement: Spearhead automation projects (Excel Macros, OCR assessment) to reduce manual workload and define long-term operational roadmaps. - Telecom Expense Management: Manage invoice entry and validation within Calero/MDSL, ensuring 100% accuracy in billing metadata and scope. - Data Reconciliation: Perform complex reconciliation of user entitlements against HR and MDM data, resolving discrepancies regarding termed or moved users. - Financial Analysis: Identify billing errors, manage vendor disputes, and execute precise cost allocations and charge adjustments for accurate financial reporting.

About You: The Skills & Expertise You Bring

Typically requires general education and/or vocational training plus 4 to 6 years of related experience. - Professional experience with 3 to 4 years of financial analyst and report preparation. - Working knowledge of GAAP. SOX Compliance a plus. - Strong Word skills. - Advanced Excel: Expert-level proficiency in Microsoft Excel, including the ability to write Macros/VBA, build complex formulas (VLOOKUP, XLOOKUP, Index/Match), and design preformatted import templates. - Expense Management Platforms: Strong working knowledge of Telecom Expense Management (TEM) or Market Data Management platforms, specifically Calero and MDSL. - Attention to detail, proficient data entry and problem solving skills. - Financial and account analysis, report preparation, processing month-end financial reports and budgetary analysis and sales trend analysis. - Proactive reporting to manager for decisions. - Excellent analytical, organizational, communication, time management and written skills.   We are providing the anticipated rate for this role: $20.54 - $35.86 hourly.

Company Overview

About our Company - Canon U.S.A., Inc., is a leading provider of consumer, business-to-business, and industrial digital imaging solutions to the United States and to Latin America and the Caribbean markets. With approximately $28.5 billion in global revenue, its parent company, Canon Inc., as of 2024 has ranked in the top-10 for U.S. patents granted for 41 consecutive years†. Canon U.S.A. is dedicated to its Kyosei philosophy of social and environmental responsibility. To learn more about Canon, visit us at www.usa.canon.com and connect with us on LinkedIn at https://www.linkedin.com/company/canonusa.

Who We Are

Where Talent Fosters Innovation. Do you want your next professional experience to be filled with purpose and opportunity, world-class team members, and impactful work? Driven by our mission of exceeding customer expectations with our technologies and enriching the lives of our local communities and staff, we are a phenomenal team working collaboratively toward common goals. Our employees have a strong work ethic, creativity, and a cooperative spirit. We believe in integrity, respect, empowerment, and making a difference in the communities we serve. There is a strong sense of pride in what we do individually and together as a team. Join us and discover what it means to work for a global digital imaging leader with an unparalleled reputation for quality and innovation.

What We Offer

You’ll be joining a leader in digital imaging and innovation with an immense opportunity to make an impact and create your own rewarding career. We demonstrate commitment to our employees by offering a full range of rewards, including competitive compensation and benefits.

And Even More Perks!

-