Payroll and Data Services Front Office Coordinator (Administrative Support Coordinator II)

Job Title

Payroll and Data Services Front Office Coordinator

Classification

Administrative Support Coordinator II

AutoReqId

552687

Department

Payroll Services

Division

Vice President of Human Resources

Salary Range

Classification Range $4,367 - $6,362 per month

(Hiring range depending on qualifications, not anticipated to exceed $4,367 - $4,727 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM

About CSUF

Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development.

We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development.

As a member of the Titan Community, you’ll have access to a wide range of campus resources and experiences—including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.  

About the Position: 

The Division of Human Resources and Inclusive Excellence (HRIE) is committed to the mission of meeting the needs of a multi-cultural, inclusive campus community. Our highly qualified team of professionals is focused on providing human resource services and supports the University's goal to recruit and retain high-quality faculty and staff. We seek an exceptional individual to join our Payroll Services team as the Payroll and Data Services Front Office Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

The Coordinator serves as the primary administrative support for the Payroll and Data Services department and as the division of Human Resources and Inclusive Excellence (Vice President’s Office; Office of Engagement and Belonging; Human Resource Services; Labor and Employee Relations, and Risk Management and Compliance) Front Office Specialist. Provides general administrative (front-line) responses to a variety of inquiries which are received via email, phone, walk-in, and/or courier. Handles new and/or returning employee sign-in processes for all employee groups (faculty, staff, management, and students) while performing general administrative functions and customer service at the front reception area. Responsibilities include, but are not limited to, assessing and reviewing the accuracy and applicability of documents necessary to verify eligibility to work in the US; responsible for reviewing documents prior to distributing them to the appropriate payroll account representative or Human Resources and Inclusive Excellence division.

Responsible for tracking and ordering department office supplies, processing and tracking department travel requests and completing expense reports. Responsible for logging and tracking payroll department overall budget expenses. Handles and processes the Revolving Fund Salary Payment (Salary Advance) Process which includes, but not limited to, submittal for vendor identification via Smartsheet and check/voucher requests via the Common Finance System (CFS). Prepares transmittals and deposit checks in the appropriate accounts to clear accounts receivable and advances and follow up with the applicable campus partners when pay warrants are deposited into the incorrect account. Logs payroll warrants to be returned to the State Controller’s Office (SCO). Processes and reconciles monthly accounts receivable and salary advance reports using Campus Information Retrieval System (CIRS) and CFS data.