Administrative Associate IV (Part-Time)

Job Title

Administrative Associate IV (Part-Time)

Agency

Texas A&M University - Central Texas

Department

Finance and Administration

Proposed Minimum Salary

$15.00 hourly

Job Location

Killeen, Texas

Job Type

Staff

Job Description

The Administrative Associate IV, under the direction of the Associate Director of Finance & Administration (VPFA) will assist in the overall administrative duties of Finance & Administration.

A Presidential Proclamation issued on September 19, 2025, imposes a $100,000 fee on all new H‑1B petitions filed after September 21, 2025, and Texas A&M University–Central Texas will not pay this fee. Additionally, a moratorium issued by Governor Abbott on January 27, 2026, restricts the filing of new H‑1B petitions unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. Applicants must be authorized to work for any U.S. employer.

Responsibilities:

Communication

• Handles highly sensitive and confidential information, reports, and correspondence.

• Provides skilled administrative assistance through the performance of advanced and complex tasks.

• Serves as a point of contact for A&M-Central Texas faculty, staff, and administration on general Finance and Administration matters.

• Assists in the production of documents and proofing of final documents prepared for the appropriate signature or distribution.

• Greets, answer, and screen telephone calls and visitors.

• May attend various meetings in order to prepare and distribute minutes.

• Participate in selected events.

Office and Records Management

• Provides clerical and administrative assistance to the Finance & Administration office staff.

• May provide additional administrative support to several Finance & Administration departments.

• Performs general office duties such as ordering and maintaining office supplies.

• Prepare correspondence, reports, mail preparation, copying, distribution, routing documents for signature.

• Mail retrieval.

• Assist with filing and retrieving documents, records, or reports.

• Maintains and files records, documentation, and other documents for records retention.

• Assists with Inventory Control.

Projects, Reports and Document Production

• Assist, collect, and compile materials for several Finance & Administration departments.

• Assist in coordination of special events, speakers, guests as assigned.

Financial Functions

• Prepares. reviews travel requests, expense reports for accuracy and ensures compliance with all university financial rules and procedures.

• Manages purchasing requirement for the department which includes paying invoices.

• Manage payment card expenses and report reconciliation and ensures compliance with all university financial rules and procedures.

• Manages funds in support of the university and department mission.

Other duties or projects as assigned.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Minimum Requirements:

• Education –High school diploma or equivalent combination of education and experience.

• Experience –Four years of related experience

Work Schedule (Part-Time):
This is a part-time position with a maximum of 19.5 hours per week.

• Monday-Thursday: 10:00 AM - 2:00 PM

• Fridays: 11:00 AM - 2:00 PM

Pay: $15.00/hr

Knowledge, Ability, and Skills:

• Knowledge of – Knowledge of word processing, spreadsheet, and database applications.

• Ability to – Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Strong organizational skills. Ability to work with sensitive information and maintain confidentiality.

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