Assistant Director of Finance, Magnet Schools

Job DetailsJob Location: East Hartford, CT - East Hartford, CT 06118Position Type: Full TimeThe mission of Goodwin University is to educate a diverse student population in a dynamic environment that aligns education, commerce, and community. Our innovative programs of study prepare students for professional careers while promoting lifelong learning and civic responsibility. As a nurturing university community, we challenge students, faculty, staff, and administration to fully realize their highest academic, professional, and personal potential.

Position Description Summary/Purpose:

This position is accountable for leading the Magnet School Finance team in managing the financial and accounting controls and policies, annual budgeting, federal and state grant reporting, cash management, and financial modeling. Further, this position is responsible for providing leadership and coaching to the Finance team.

Essential Job Functions/Primary Responsibilities:

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

Cash flow management, which includes the initiation of any drawdowns, the review and signing of checks, as well as the monitoring of daily cash balances across Magnet School accounts
Maintains the user security and access to accounting information systems
Manages Magnet School Finance staff and deliverables to ensure accuracy and timeliness while assisting with the prioritization of duties
Interacts with Magnet Schools staff and management on a regular basis
Performs various tasks associated with the month-end close while adhering to all internal deadlines
Responsible for ensuring that all journal entries are accurate, timely and in accordance with GAAP and CT State Department of Education (SDE) regulations
Responsible for the daily cash accounting activities of the Magnet Schools, including balancing and reconciling all cash accounts in a consistent and timely manner
Works with Magnet School Finance staff to bill and record revenues associated with the Pre-K and After-School programs, as well as other programs
Ability to present Magnet School financial statements to both the Budget & Finance and Audit & Risk Board committees, as needed and answer any follow-up inquiries regarding quarterly activity
Assists with the preparation and compilation of the Magnet School annual budget and facilitates the finalization of various grant applications
Assembles and files the annual Statement of Expenditures Report (ED141) for all Magnet School operating grants
Reviews monthly Magnet School construction billing packages and prepares schedules which project construction cash flow demands
Facilitates all audit requests with regards to construction grant audits
Liaise with local townships to ensure tuition is collected and any outstanding balances are properly investigated
Meets monthly with District Leadership to review YTD actual expenditures against the budget and communicate the impact of any and all revisions proposed by management
Assists with tracking revenues and expenditures by grant source
Facilitates the resolution of any discrepancies on Magnet School drawdowns or reimbursements with the Connecticut State Department of Education (SDE.)
Prepares and analyzes monthly operating expense reports relative to budgets for all Magnet Schools
Performs certain aspects of accounts payable processes for the Magnet Schools, including ensuring that policies and procedures related to internal controls are followed
Prepares annual 1099 Statements for vendors in an accurate and timely manner, including timely reporting of 1099 income to the IRS
Constantly monitors new legislation as it specifically relates to Magnet Schools and implements any necessary changes to daily / monthly / quarterly / yearly processes within the Finance team
Constantly monitors and assesses current internal control environment across the Magnet School operations and, where necessary, produces any new or revised procedures to support the overall goal of accurate and timely financial reporting
Trains and coaches staff throughout their daily work, as deemed necessary
Coordinates and assists with the preparation of all Magnet School related annual audit schedules for the Goodwin University fiscal year audit
Occasionally assists with ad hoc work surrounding Magnet Schools and Goodwin University management needs
Conducts all work in a safe manner and ensures all work safety practices are followed.

Other Functions

Performs similar or related work as required, directed or as situation dictates
Continues professional development and training; keeps current with trends
Assists other department staff as needed to promote a team effort
Occasional travel to storage facilities,