Administrative Assistant - Internal Audit

The Administrative Assistant for Internal Audit will perform a variety of administrative and secretarial tasks aimed to optimize the time and performance of the director, 4 managers and employees of the Internal Audit Services department. Tasks involve complex calendar and email management, meeting coordination, document preparation and event planning. This role requires discretion, initiative, and the ability to manage multiple priorities in a dynamic environment.

** This position is eligible to work hybrid (9 or more days a month onsite) in accordance with our Telecommuting Policy. Applicants must reside in Kansas or Missouri or be willing to relocate as a condition of employment.

Are you ready to make a difference? Choose to work for one of the most trusted companies in Kansas.

Why Join Us?

• Family Comes First: Total rewards package that promotes the idea of family first for all employees.
• Dynamic Work Environment: Collaborate with a team of passionate and driven individuals.
• Trust: Work for one of the most trusted companies in Kansas
• Stability: 80 years of commitment, compassion and community

Compensation

$20.42 – $24.30

Non Exempt grade 11

• Blue Cross and Blue Shield of Kansas offers excellent competitive compensation with the goal of retaining and growing talented team members. The salary range for this role is a good faith estimate, it is estimated based on what a successful candidate might be paid.  All offers presented to candidates are carefully reviewed to ensure fair, equitable pay by offering competitive salaries that align with the individual's skills, education, experience, and training. The range may vary above or below the stated amounts.

What you’ll do

• Respond to internal and external inquiries by drafting, customizing, and managing communications, ensuring timely and professional responses that reflect departmental priorities and leadership direction. 
• Produce, update and provide best practice support on MS documents, databases and other departmental systems to support the work of leadership. Tasks could include purchasing materials, entering budgetary information, time and expense recording and similar.
• Schedule appointments, plan for meetings and conferences, and organize travel plans following detailed instructions to facilitate business meetings.
• Manage calendars and email communications, including prioritizing messages and scheduling high volume meetings. 
• Coordinate and plan departmental events and recognition activities throughout the year. 
• Maintain internal communication platforms such as Blue Connect by posting updates and relevant content. 
• Track and reconcile departmental budgets, assist with monthly variance reviews and support annual budget submissions. 
• Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.
• Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.
• Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.
• Plans and prioritizes work to meet commitments aligned with organizational goals. For example, gains a clear understanding of the main tasks needed to complete work in the right sequence.
• Uses clear and effective communication skills and supports business processes.

Knowledge/Skills/Abilities

• Maintains discretion and confidentiality in relationships with leadership and staff.
• Strong organizational and multitasking skills.
• Uses clear and effective verbal communications skills and provides technical guidance when required on expressing ideas, requesting actions and formulating plans.
• Supports business processes by understanding and effectively using standard office equipment while providing technical guidance as needed.
• Works with limited guidance to plan, organize, prioritize, and oversee activities to efficiently meet business objectives.
• Works with limited guidance to review and create relevant, effective reports.

What you need

• High school diploma or equivalent. 
• Proficiency in Microsoft Office Suite.
• Previous administrative experience preferred