APS-3: Material Coordinator / Parts Procurement Specialist

Title:

APS-3: Material Coordinator / Parts Procurement Specialist

Belong, Connect, Grow, with KBR!

Program Summary

KBR maintains and manages Army prepositioned stocks at the Army Field Support Battalion - Charleston (AFSBn-CHS) to include logistics and maintenance. The KBR APS-3 Program is managed and executed at Goose Creek in support of the Army’s power projection doctrine and resources. The contract provides maintenance of APS-3 stocks (Class II, IIIP, IV, VII, IX) to ensure that unit sets stored aboard marine vessels are configured and maintained at optimal readiness. KBR provides limited maintenance and supply support to ensure that equipment sets are maintained in a ready condition for employment at the direction of the US Army. KBR also provides maintenance services and logistical support for other Army programs, IAW individual scope of work contract requirements.

Job Summary

The Parts Procurement Specialist is a member of a small focused Local Purchase department.  The Local Purchase team procures parts based on supply item numbers and national stock numbers found in Technical Manuals, technical descriptions, or samples.  The ideal candidate for this position has a strong supply background and can effectively communicate with mechanics and shops whom they support and the vendors they contact.

The Parts Procurement Specialist processes purchase requests in support of the maintenance teams and support personnel on site who need repair parts for equipment and supplies to keep things moving.  This position processes significant amounts of paperwork and requires great organizational skills, attention to detail, and adherence to established procedures.  A majority of the Parts Procurement Specialist’s time will be spent researching parts online or with vendors on the phone and completing the digital paperwork required for purchase requisitions. The candidate should have good time management and multitasking skills and understand the short timeline required to procure the needed parts and services.

Roles and Responsibilities

• Utilize supply experience to review parts and service requests and communicate with shops for additional information as needed.  Research parts and services to prepare Requests for Quote.

• Organize documentation as directed; all workstations will be standardized

• Must comply with all established methods, required trainings, safety standards, quality standards, and time schedules applicable to this position.  This includes working overtime as required to support the work schedule.

• Update spreadsheet / database / folders with information & statuses daily

• Request vendor information by email and over the phone

• Prepare Market Research Report for each request documenting quotes and vendor SBA info

• Obtain required approvals before proceeding with Requests / Orders

• Enter CostPoint purchase requests as needed when parts exceed our purchase card limits or services require procurement action by corporate

• Place orders online and by phone, and track order status, and updates as needed

• Coordinate with vendor &/or corporate purchasing regarding shipping, scheduling, or required documentation

• Verify parts and materials against receiving documents, reporting discrepancies and obvious damages, and processing returns as required

• Provide timely follow-up regarding requisitions and receiving as necessary until order is completed

• Reconcile purchasing card statements including coding & uploading invoices

• Pick up parts off site as needed

• Perform joint receiving and issuing to shop

• Finalize work folders and scan or complete digital folder as required

• Perform other duties as assigned, including being loaned out to other departments as needed

Basic Qualifications (Required Education, Experience, Skills, and Certifications)

• Must be a U.S. Citizen. 

• Must be able to obtain and maintain a Common Access Card (CAC) 

• Must obtain and maintain local base access. 

• Must possess a valid State Driver’s License. 

• Must have a minimum of 3 years of related job experience. 

• Requires a high school diploma or equivalent. Additional education preferred.

• Must be very detail oriented and able to multi-task and prioritize.

• Requires at least 2-4 years of relevant work experience.

• Must be familiar with purchasing and logistics; familiarity with accounting preferred.

• Must have strong computer