Executive Assistant - FlexStaff - temp to perm

FlexStaff is seeking an experienced Executive Assistant for a temp to perm position supporting executive level employees. 

This person will be responsible for a variety of administrative duties supporting the business activities of executives including setting up calls, organizing in person meetings, managing calendars, and drafting correspondences. 

• Pay Rate: $30-45/hr based on experience
• Temporary position with the potential to become permanent
• Hours: 100% onsite, Monday to Friday. Need to be flexible between 8am to 6pm.
• Location: Lake Success

Responsibilities: 

• Performs diversified administrative/coordinative duties supporting the business activities of an executive.
• Drafts confidential correspondence, reports, statements, etc.  Takes meeting minutes and performs related administrative duties.
• Coordinates executive’s calendar to ensure commitments are met.  Schedules appointments and makes arrangements for meetings. 
• Receives and reviews verbal and written information requests and releases information based on appropriateness.  Informs executive of matters requiring personal attention.
• Administers executive’s recordkeeping system.  Creates and updates various records and documentation, ensuring accordance with company policies and procedures.
• Maintains office inventory and initiates supply requisitions.
• Compiles and analyzes basic information and prepares statistical data for reporting purposes.
• Prepares presentation materials. Creates charts, graphs, tables, graphics, etc. 
• Performs related duties, as required.

Qualifications: 

• High School Diploma or equivalent, required.  Knowledge of Business Administration or related field as normally acquired through the completion of a Bachelor’s Degree. 
• Minimum of three (3) years administrative support experience, required.
• Working knowledge of Microsoft applications (Word, Excel, PowerPoint), required. Ability to produce high quality reports, presentations, and related documents.
• Strong verbal, written and customer service skills, required.

*Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member’s base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).