Contract & Accounting Coordinator

North East Trees is a community-based, non-profit organization that helps heal environmental injustice through urban forestry, nature-based design-build, habitat restoration, and workforce development. Our work in underinvested communities in Los Angeles County helps to build climate resiliency through stewardship, planting, design, and community engagement.

Job Title: Contract & Accounting Coordinator

Reports to: Director of Program Management & Accounting Manager

Supervises: N.A.

Status: Full-Time, Nonexempt, 40 hours per week

Work Location: NET Office

Salary Range: $27.00 - 30.00 per hour ($56,160 - $62,400)

Job Posting Information:

• Benefits: 12 Paid Holidays, Health & Dental Ins., Personal Leave, and Vacation, in accordance with NET’s Benefits Policies

• Work Location: On Site; Hybrid Negotiable

• To be considered, Please Email your Cover Letter and Resume to hr@northeasttrees.org

Overview of Responsibilities:

Reporting to the Director of Program Management, the Contract & Accounting Coordinator produces complex invoices and supports all aspects of program administration. This is a position for which responsibilities will expand in conjunction with organizational needs. This dual position also supports the Accounting Manager by performing financial tasks, maintaining accurate records, ensuring transactions are accurately recorded in QuickBooks, processing payments, helping to continuously improve accounting processes, and other duties as requested.

Responsibilities include:

• Managing pre-award administration and post-award activities related to grants, contracts, cooperative and subcontractor agreements.

• Maintaining accurate records of executed grants, contracts, and subcontracts.

• Developing and maintaining positive relationships with funding agencies and collaborating/partner organizations.

• Ensuring overall quality of compliance documentation.

• Supervising contract and subcontract amendments and related processes.

• Ensuring that grant funds are expended in compliance with grantor regulations.

• Directly communicating with the project managers to ensure that grant and contract-related financial reports are in alignment with approved grant and contract budgets and ensure compliance with reporting deadlines and requirements.

• Monitoring and conducting audits to ensure legal compliance requirements.

• Identifying and addressing areas of non-compliance and develop and implement corrective action plans as needed.

• Learning, understanding, and ensuring compliance with company policy regarding expenditure approval and records.

• Reviewing and verifying credit card statements for accuracy, ensuring transactions are in compliance with company policy, and investigating and resolving discrepancies

• Managing the monthly credit card reconciliations cycle.

• Reviewing and processing vendor invoices, resolving billing issues, maintaining positive vendor relationships, and ensuring timely and accurate AP processing.

• Preparing month-end reports for credit card and accounts payable activities.

• Assisting with audits, including analysis, and creating and providing documentation and information.

• Maintaining AP & CC documentation and the filing necessary for invoicing.

• Producing project invoices.

• Collaborating as needed with other NET employees and project administrators.

• Maintaining up-to-date and accurate records and documentation of all work performed.

• Other short-term and permanent responsibilities as they are identified.

• Other duties as necessary

Qualifications/ Skills

• Bachelor’s Degree from an accredited university in a relevant field, or in the process of obtaining or relevant experience

• Highly organized, detail-orie