Executive Administrator to the Founding Managing Partners

Pear VC

Pear VC is an early stage venture firm based in Menlo Park, with offices in San Francisco and Barcelona. We’re specialists in pre-seed and seed and partner with founders at the earliest stages to turn great ideas into category-defining companies.

Our team is composed of a deep bench of experts and operators. We’ve founded 10+ companies and seeded startups now worth over $50B. We have a team with operational experience across recruiting, sales, and marketing to help our founders build companies from the ground up. Our track record is strong: in just 9 years, we have seeded 7 companies currently valued over $1B (including Branch Metrics, Gusto, Aurora Solar, and Viz.ai) and 3 public companies (DoorDash, Guardant Health, and Senti Bio).

About the role:

The Executive Administrator at Pear VC in Menlo Park, CA, provides essential administrative support to two Founding Managing Partners ("GPs"). This role focuses on strategic calendar management, meeting preparation, relationship management, travel coordination, and project and event coordination. The Executive Administrator represents the firm both internally and externally with a positive attitude and a "no job too small" approach. Regular office commute is required when the GPs are not traveling.

Responsibilities:

• Strategically manage the GPs' calendar, coordinating meetings, conference calls, and events with prioritization and adaptability.

• Interact with internal teams, CEOs, VCs, and other high-level executives, maintaining existing relationships with savvy and respect.

• Coordinate the gathering and preparation of materials for meetings, calls, and events.

• Plan travel itineraries based on preferences and adjust as needed considering calendar demands.

• Plan and coordinate dinners, meals, and other ad hoc events, overseeing all logistics.

• Utilize technology tools efficiently and with attention to detail.

• Track and complete expense reports and reimbursements.

• Assist with staffing company events, occasionally outside of regular work hours.

• Manage the GPs' inbox.

• Demonstrate strong online research skills.

Attributes and Skills:

• Excellent written and verbal communication skills, demonstrating a sense of urgency and excellent follow-up.

• Organized individual with demonstrated skills in task management, problem solving, execution, and prioritization.

• Ability to juggle multiple tasks and projects with strong attention to detail.

• Independent worker with the ability to lead and motivate cross-functionally.

• Professional and respectful, adept at managing relationships with diverse personalities.

• Strong sense of discretion.

• Collaborative team player ready to assist anywhere, anytime.

Qualifications:

• Bachelor's Degree or equivalent.

• Service-driven with a "no job too small" work ethic.

• Knowledge of core tools such as G-Suite, Notion, Affinity, Airtable, and Slack is a plus.

• Familiarity with VC or start-up culture is a plus.

What We Offer:

• 100% paid medical, dental, and vision insurance for employees and dependents.

• 401k plan with company match.

• Flexible vacation policy.

• Fully-stocked kitchen with snacks, beverages, and weekly team lunches.