Executive Assistant

Company Description

At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that. Our technology helped people put a man on the moon.

We are a key partner to some of the largest and highest growth organizations in the world. From energizing the most competitive gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Binge-watch any shows, use social media or shop online lately? You’ll find Western Digital supporting the storage infrastructure behind many of these platforms. And, that flash memory card that captures and preserves your most precious moments? That’s us, too.

We offer an expansive portfolio of technologies, storage devices and platforms for business and consumers alike. Our data-centric solutions are comprised of the Western Digital®, G-Technology™, SanDisk® and WD® brands.

Today’s exceptional challenges require your unique skills. It’s You & Western Digital. Together, we’re the next BIG thing in data.

Job Description

The Executive Assistant will serve as an essential partner to the Flash leadership team. You’ll support Flash BU VPs, ’s for Logistics and Procurement Sourcing, managing everything from email, calendar, spreadsheets, onboarding and travel arrangements to running special projects over time. This highly organized, endlessly resourceful person will ensure the team operates at its best, ensuring nothing falls through the cracks.

The ideal candidate is proactive and takes initiative, is focused, organized, and innovative. We’re seeking someone who’s eager to be flexible and available and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. This dynamic role will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

• Extensive calendar management, including prioritizing and arranging meetings, workshops, appointments, and conferences.
• Coordinate complex logistics for travel by developing itineraries, booking domestic and international flights, arranging transportation and accommodation. Process Passports and Visas
• Provide vacation coverage for other EA’s as needed.
• Coordination of staff activities such as regular one-on-ones, staff, and all hands meetings, including capture and tracking of action items and follow-ups. Planning and coordination of offsite events
• Manage a wide range of administrative and executive related tasks, including drafting routine correspondence and organizing/maintaining electronic files, updating distribution lists, onboarding new hires, creating/updating organizational charts, expense approvals, creating PR/PO and coordinate AV and IT requirements for video conference.
• Reconcile expenses in a timely manner adhering to WD’s global expense policies.
• Anticipate needs and identify problems proactively, looking around corners for solutions and using existing resources in problem-solving.
• Assist with formatting, editing and consolidation of presentations and other office documents.
• Interact regularly and build relationships with executives and colleagues across various teams.
• Ability to take initiative and work independently but take direction with positive attitude.

Qualifications

• Bachelor’s Degree (or equivalent work experience required) and 10+years of experience as an assistant supporting VP-level executives.
• Proficient with PC/Mac and Microsoft Office applications (Word, PowerPoint, Excel, Outlook and Teams).
• Proactive and energetic handling multi-priority complex issues with poise and grace
• Excellent written and oral communication skills
• Highly organized and detail-oriented
• Ability to multi-task, work independently and as part of a team.
• Excellent time management skills
• Outstanding track record of performance
• Passionate, kind, inclusive, and ethically minded

Additional information:

• Primary work location: WD Milpitas office (Hybrid schedule - 3 days in office 2 remote- may be more on an as needed basis)

Additional Information

Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate based on their race, color, ancestry, religion (including religi