Head Start Office Assistant 3

Location: HS Northeast Community Ctr Spokane

Department: District HS Northeast CC

Salary Range: $3,417 - $4,542

Starting salary for this position is: $3,417(Monthly)

Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.

About Us 

Spokane Colleges Head Start/ECEAP/Early Head Start provides care and support for more than 1,600 children and their families. We offer safe and secure learning environments for children to grow and develop their skills to succeed in elementary school and beyond.

We are dedicated to working with low-income families. and involve parents and families in developing the goals of each Head Start center including centers on the Spokane Falls Community College and Spokane Community College campuses. We also serve the children of eligible students while they attend college.

Applications will be accepted until 4:00 p.m. PST on 08/05/2025. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

About the Head Start Office Assistant

JOB SUMMARY

Under general supervision this position will perform a variety of clerical assignments to support Head Start center(s) operations. Responsibilities include: receptionist, responding to inquiries regarding program and center services, composing correspondence, preparing reports, establishing and maintaining electronic and manual filing and record keeping systems, updating computer databases, and purchasing supplies and materials.  This position will act as a liaison with Spokane Colleges departments and the Head Start center.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Perform receptionist duties such as answer telephones, greet visitors, respond to inquiries or make appropriate referrals, and resolve and/or refer problems. *
• Perform a variety of word processing tasks, including composing and proofreading correspondence, transcribing meeting minutes, and preparing materials for distribution. Create and maintain documents such as meeting notices, agendas, site calendars, newsletters, and letters to families. Maintain spreadsheets and databases for recordkeeping purposes (e.g., performance standards, volunteer hours) and gather data for monthly reporting. *
• Provide clerical support including word processing, data entry i.e., USDA meal count tracking and maintaining site waitlist using Child Plus program, scanning, and filing (electronic and hard copy) and routine maintenance of program archive files to meet state and federal records retention schedules. *
• Operate, maintain, and arrange for maintenance of office equipment including telephone, fax machine, laminator, and copy machine. Coordinate building maintenance services including janitorial and repair services as needed for HS classrooms and workspace. *
• Order, receive, and maintain office and program supplies, equipment, and forms. Prepare and/or process Spokane Colleges and Head Start/EHS forms e.g., key requests, staff training requests, vicinity travel, time and effort reports, BIRs and work orders. *
• Perform Purchasing Card custodian duties: sign card in/out to staff, log transactions, review and code transactions, and reconcile invoices to statement. Complete or process purchase requisitions and invoices. May perform shopping/purchasing activities in support of site needs, e.g., parent meeting refreshments. *
• Perform building office clerical duties in support of the Center Manager. *
• May train and direct the work of volunteers.
• May provide occasional assistance in giving breaks to education staff.
• May assist in other Head Start locations as needed.
• Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Support and advance the Spokane Colleges strategic plan, and perform other duties as assigned. *

* Indicates this is an essential duty.

COMPETENCIES