Executive Assistant

Company Summary

Zoro.com is a leading eCommerce platform offering nearly 12 million tools, parts and supplies for our business customers. Launched in 2011, we brought a B2C-like experience to the B2B industry, and continue to be at the forefront of digital innovation at the intersection of technology and distribution. We have rapidly grown to over $1 billion in annual revenue and we’re just getting started!

Job Summary:

Zoro is looking for a reliable and highly organized Executive Assistant to support one of our executive leaders and broader Leadership Team in our Chicago headquarters. In this role, you’ll serve as a trusted partner, helping to keep things running smoothly behind the scenes so others can focus on moving the business forward.

You’ll manage day-to-day administrative tasks, but your impact won’t stop there. You’ll also collaborate with our HR team on key projects and partner with our Office Manager to bring in-office events to life. To thrive here, you’ll need to be proactive, detail-oriented, and tuned into Zoro’s values and priorities because your work helps make ours possible.

This role will be based in Chicago and will have a requirement of at least 2 days onsite.

 

You Will:

• Proactively manage calendars, meetings and schedules - including agendas, presentation materials and follow-ups with strong attention to detail to keep things moving forward
• Anticipate needs, identify challenges and recommend process improvements to support seamless day-to-day operations
• Monitor and manage inbox activity, helping prioritize emails, flag key communications and keep tasks on track
• Plan and coordinate team meetings, ensuring agendas are clear and conversations stay on course
• Handle travel arrangements from start to finish - booking, documentation and logistics for both domestic and international trips
• Submit and track expenses accurately and on time, ensuring alignment with policy and deadlines
• Draft, edit and maintain various documents and materials, including notes, presentations, surveys and team resources
• Support cross-platform scheduling and coordination, including collaboration with our parent company's Microsoft-based systems

 

You Have:

• 3+ years of administrative experience 
• Experience in supporting multiple executive leaders and/or departments 
• An anticipatory approach, and experience managing complex administrative details and determining best approach/action to use in non-routine situations
• Excellent organizational, communication, and problem-solving skills
• Strong verbal and written communication skills
• Ability to handle sensitive information with confidentiality and discretion
• Demonstrated ability to work independently and make informed decisions in the absence of the executive
• Professional demeanor and the ability to build positive relationships with stakeholders
• Worked with detailed knowledge of business operations, organizations and relationships involved at top management levels
• Proficiency with Google Suite, Microsoft Office or other related collaboration tools
• The ability to be onsite support Monday through Thursday between the core hours of 8:30am - 4:30pm CST, with flexibility before and after depending on the needs of the office

 

Compensation:

This position is hourly. Below is the anticipated base pay compensation range for this position.

 

Total Rewards

Zoro’s total compensation plan includes our Zoro Incentive Plan (ZIP) that is designed to foster and reward our team members for strong performance. Total compensation will be highly competitive.

In addition to competitive compensation, Zoro offers comprehensive benefits and perks including:

• Medical, dental, vision, and life insurance plans with coverage starting on day one of employment
• Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents. We also support growing your family through access to adoption assistance program
• 6 free sessions each year with a licensed therapist and Wellhub portal membership to support your mental and emotional wellbeing
• At least 18 paid time off days annually for full-time employees and 6 company holidays per year
• 6% company contribution to a 401K Retirement Savings Plan each pay period, no employee contribution required
• Tuition reimbursement, student loan refinancing and access to financial counseling, education, and tools
• Charitable Gift Program - match gift to an eligible educational, cultural, community health, and huma