Personal Assistant

Job Description

Contract: Permanent, Full-time

Team: Office Operations / Executive Support

Office Location: Paris

The role:

We are seeking a highly organised and proactive Personal Assistant to support both the Practice Leader and the Office Director at our Paris office. This role requires excellent communication skills, a high level of discretion, and a hands-on, problem-solving mindset. As the central point of coordination, you will play a vital role in ensuring the smooth running of day-to-day activities and maintaining a well-functioning and welcoming office environment.

What your day will look like:

• Managing calendars and scheduling appointments, meetings and travel arrangements for the Practice Leader and Office Director

• Handling phone calls, emails and administrative correspondence with internal and external stakeholders

• Preparing documents, presentations, and reports; managing expense claims

• Coordinating vendor services, facilities and office supplies

• Greeting visitors, managing front-of-house and overseeing meeting rooms

• Supporting onboarding/offboarding processes in collaboration with HR and IT

• Organising local office and social events

• Maintaining filing systems and ensuring GDPR compliance

• Supporting the Business Continuity Plan and day-to-day office operations

The team:

Fragomen’s Paris office is located in the modern business district of La Défense and houses a team of over 30 professionals from diverse backgrounds. We foster a collaborative, inclusive and people-first culture where every individual plays a key role in delivering outstanding service to our clients. As part of the local operations and leadership support team, you will collaborate closely with colleagues across departments and serve as a trusted resource in the office.

What we are looking for:

Essential criteria:

• Proven experience as a Personal Assistant or Executive Assistant, ideally in a corporate/professional services environment

• Fluent in French and English, written and spoken

• Excellent organisation, multitasking, and time management skills

• Strong communication and interpersonal abilities

• High level of confidentiality and discretion

• Confident user of Microsoft Office (Word, Outlook, Excel, PowerPoint)

• Ability to work independently and with initiative

Preferred skills:

• Experience with office coordination and vendor management

• Familiarity with document management and GDPR compliance

• Experience supporting HR and/or facilities-related tasks

What we offer:

A career at Fragomen will provide you with the opportunity to work in an exciting environment for a broad range of clients, where no two days will be the same. You will face interesting challenges, and will work with dedicated, friendly and ambitious people, where providing exceptional client service is at the core of what we do. We are extremely proud of our diverse workforce at Fragomen, and we are fully committed to providing equal opportunities.

At Fragomen, we value our employees and are committed to providing a comprehensive benefits package that supports your well-being and professional growth. Our France offerings include:

• Competitive Salary: We offer compensation that reflects your skills and experience

• Health and Wellness: A comprehensive employee assistance programme, onsite gym facilities, private medical insurance and Headspace membership

• Lifestyle and Savings: Transport reimbursement, meal vouchers and onsite services including a collective restaurant, gaming room and a digital concierge service

• Protection and Security: Company pension scheme, death in service benefit and long-term incapacity to work protection

• Time Away from Work: In addition to annual leave, public holidays and extra leave (RTT) we provide seniority leave and birthday leave

• Professional Development: Access to our e-learning platform, mentoring schemes and training bursaries (where applicable)

• Hybrid Work Arrangements: The Firm operates a global hybrid working policy which supports flexibility. Depending on your role, you can agree with your manager a minimum of three days per week working in your local office. Flexibility is important, and additional days in the office may be required based on your role, and / or team and business need.

What to expect: