Program Manager, Migration, Washington DC

Program Manager, Migration, Washington DC

Position Description

 

About PADF

The Pan American Development Foundation (PADF) believes in creating a hemisphere of opportunity, for all. We work across Latin America and the Caribbean to make our region stronger—more healthy, peaceful, just, inclusive, resilient, and sustainable for current and future generations. For 60 years, we have served the most vulnerable communities, investing resources throughout the hemisphere. We partner with and enable civil society, governments, and the private sector for the greater good of the region.

 

Position Overview

Under the guidance of the Senior Program Manager, the Program Manager – Migration Portfolio will provide technical, financial, and administrative support for projects that aim to support asylum seekers, refugees, and vulnerable migrants in Latin America and the Caribbean. The Program Manager will be expected to form positive working relationships with HQ and field staff and to take initiative by troubleshooting problems and finding practical solutions in a fast-paced environment. Based in PADF’s Washington, DC headquarters office. This Program Manager will be required to work at the DC office at least three times per week.

 

Essential duties and responsibilities

The Program Manager’s responsibilities include:

• Act as a point of contact between the field offices and the HQ team, partners, and donors when needed.
• Monitor key project activities, timelines, deadlines, and deliverables to ensure efficient project implementation.
• Draft high quality project reports, written documents, summaries, and emails for submission to meet donor requirements.
• Review products submitted by the field teams and HQ Program Coordinators and Associates before submission to the Director or the donors.
• Assist in the management of donor and partner relationships for the program.
• Lead the drafting of quarterly reports and proposals to donors.
• Support in the identification of new funding opportunities for the migration program.
• Support in the establishment and operation of field offices.
• Translate, summarize, and synthesize relevant information from Spanish into English, as necessary.
• Ensure all project grants and partner organizations follow PADF donor regulations.
• Support general program management efforts, including budget tracking of program activities and outputs.
• Perform research and analysis supporting implementation of projects in the field.
• Review and analyze documents and information received from partners and/or field teams.
• Monitor and track sub-partners’ performance, provide feedback, guidance and assistance as needed to ensure successful program implementation.
• Liaise with other programs, finance and administrative teams within the organization and contribute to the organization’s overall interdepartmental effectiveness.
• Manage internal PADF program administrative procedures and ensure compliance with PADF policies and procedures.
• Ensure that all program documentation is current and complete.
• Maintain program tracking documentation and databases.
• Support projects as needed with correspondence, research, and other tasks as assigned.
• Support proposal development processes as needed.
• Travel to projects in Latin America and the Caribbean 25% of the time, as required.
• Perform other duties as assigned.

 

    Key Competencies

• Organizational skills: Demonstrated organizational skills and ability to structure large quantities of information and data. Ability to plan work independently, set priorities, complete them in a timely manner, and face competing demands.
• Effective communication: Ability to communicate effectively with participants from various backgrounds. Strong interpersonal and communications skills and ability to interact with individuals from diverse cultures. Exceptional writing skills to effectively prepare clear and concise reports, strategies, and/or proposals.
• Analytical skills: Superior file management and numerical skills. Ability to think clearly and analytically. Strong analytic skills and ability to respond quickly and efficiently to requests.
• Time management: Excellent time management skills, efficiently managing multiple projects simultaneously. Ability to provide outcomes under deadlines.

 

Personal Characteristics

• Superior interpersonal skills and ability to interact with staff at HQ and in project countries, as well as with PADF pa