APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

This position is funded for 12 months; continuation past 12 months will be based on university need, performance, and/or availability of funding.

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POSITION SPECIFICS​

Penn State Outreach is seeking a Proposal and Award Generalist – Post-Award (Professional Level) to play a vital role in supporting the mission of the organization. This positions primary focus will be on specialized invoicing for the Justice and Safety Institute (JASI) grants.

Responsibilities of this role will be inclusive of:

• Run SIMBA GM reports to create unique specialized invoices requested by the sponsor.

• Ensure invoice double checks are in place and distribute to the appropriate parties.

• Communicate with the sponsor about invoices, budget and special requests.

• Track specialized invoicing

• Obtain expenditure data, run system-generated financial reports, and create legible budget reports for Principal Investigator (PI).

• Ensure expenses are allowable, allocable, and reasonable.

• Compare actuals versus budget and submit a budget mod if needed.

• Prepare and submit salary distributions, salary redistributions, and wage transfers in SIMBA Labor Distribution

• Ensure grant PO’s are being captured and/or closed

• Grant set-up functions; request new internal orders, budget upload, period of performance.

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Bachelor's Degree No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required Certifications: None

 

Preferred Qualifications of this role include:

• Being detail-oriented is essential for the success of this position.

• Maintain collaborative relationships with various partners internally and externally to the University.

• Strong organizational, time management