Business Manager, Student Affairs

The Office of the Vice President and Chief Student Affairs Officer is currently seeking a Business Manager to provide exceptional support to several key areas in the Division of Student Affairs including the Office of the Vice President. This position will function as member of a larger team of professional staff and will take on a broad array of responsibilities that require a high degree of professionalism, collaboration, initiative, attention to detail and discretion in handling confidential and sensitive information. Areas of support include administrative, Workday, and human resource processes, billing, and operations. This position requires a solid administrative background, either gained through work experience or education, allowing them to assume a wide range of duties across multiple areas, including budget, purchasing, and human resource processes. This position operates in close collaboration with the Chief of Staff.

What you will do:

• Perform a variety of professional and operational duties that facilitate the day-to-day operations of the department. Ensure office operations function in a professional and predictable manner.
• Support business operations and strategic planning with analysis and recommendations based on data.
• Maintain financial records for department funds, following University and departmental policies and procedures, and maintain all documentation and records to meet audit requirements.
• Partner with HR colleagues to coordinate and assist managers with human resources processes and associated Workday tasks. 
• Assist managers with writing position descriptions and posting positions, and other recruitment processes. 
• Operate with the authority to interpret or implement management policies or operating practices.
• Assist with departmental performance, merit, and people management processes.
• Evaluate effectiveness of business systems and processes. Recommend improvements to enhance efficiency.
• Coordinate and participate in a variety of human resources activities including recruitment, writing job descriptions, compensation analysis, employee relations, and answering HR process questions.
• Represent the department on business affairs through a variety of forums.
• Supervise, coordinate, and participate in departmental planning and development activities to ensure smooth and successful support of business operations.

Shared Services Team Responsibilities

Work with the Vice President, Chief of Staff and HR Business Partner to design and implement practices and policies relating to personnel, including:

• Apply knowledge of state, federal and University policies, procedures and systems. 
• Work closely with HR Business Partners and utilizes Workday; assists with the creation and updating of departmental position descriptions and general attribute changes.
• Coordinate staff searches by tracking open positions and facilitating necessary processes to ensure timely and efficient hiring practices.
• Lead on creating and implementing orientation/onboarding as well as offboarding procedures. Review the procedures that remain the responsibility of staff in the units, and lead on the procedures that are expected to be centralized, such as a central onboarding program for new full-time and part-time staff. As part of the exit/offboarding process, ensures that various accesses are deactivated and resources updated upon exit of departing employees.
• Proficiently leverage Workday software to efficiently complete tasks, streamline workflows, generate reports, and conduct data analysis for Student Affairs, ensuring accurate and timely information for informed decision-making.
• Assist with the creation and maintenance of the Student Affairs Standard Operating Procedures on an ongoing basis.
• Become expert in hiring and onboarding of student workers in order to provide support to the units doing this hiring. 
• Lead on creating and implementing procedures for monitoring students’ federal work study awards, communicating balances to students and supervisors and ensuring awards are not exceeded on an annual basis.  Utilize SIS Reporting Tool as needed.
• Provide overall team support by assisting with other projects to ensure effective team management.

Other duties include:

• Maintain paper and electronic documents in a systematic, organized manner for retention and retrieval, with appropriate confidentiality.
• Provide committee coordination: taking minutes, preparing materials, maintaining documentation & updating reports, proactively planning and scheduling meetings, maintaining participant lists etc.

Required Qualifications:

• Bachelor’s degree and at least 4 years of work experience. Master’s degree preferred.