Executive Assistant and Project Officer

• Full time, continuing position, located on the Camperdown Campus at the School of Chemistry

• Utilise your experience in executive support and your superior organisational skills  

• Base Salary, $95,860 - $103,341 (HEO6) + 17% superannuation

About the opportunity

The School of Chemistry are currently seeking an Executive Assistant and Project Officer to provide the full suite of professional executive support services in a timely and effective manner, ensuring the specific needs and day to day requirements of the office are managed in a highly efficient and effective manner.

Your key responsibilities will be to:

• provide broad, high level professional executive support and effectively manage the general day to day office operations and administration activity

• build and manage effective working rapport with key stakeholders and staff across the University and with external stakeholders

• build and maintain an up-to-date understanding of the projects, initiatives, and timing of School activities to inform triage of requests for information and action

• draft and review correspondence and manage the gathering and preparation of project data, information, analysis and reporting

• ensure quality application of, and compliance with, University administration policies and procedures.

As the first point of contact, this role requires extensive administrative and organisational skills in order to manage a high volume of activity as well as client service skills, tact and diplomacy. Key to the success of the incumbent is their ability to manage and prioritise matters brought to the School. The ability to plan small projects and ensure deadlines are met is another a key skill for this role. This role is predominantly based onsite, but that may vary during quiet periods.

About you

The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity. As such, we see the importance of recruiting talent aligned to these values and are looking for an Executive Assistant and Project Officer who has:

• excellent administrative, problem solving and analytic skills, coupled with a general understanding of the project life cycle, project documentation and monitoring, project standards and methodologies

• demonstrates a proactive and positive approach to problem solving and process improvement

• excellent time and workload management skills with demonstrated ability to prioritise effectively, manage multiple tasks, meet deadlines, and achieve required outcomes

• well-developed negotiation, conflict resolution, relationship building and influencing skills; ability to establish and maintain excellent working relationships

• ability to work both independently and as part of a team, taking initiative and exercising sound judgement in resolving matters that may arise as part of normal daily work

• ability to complete a local admin or executive project including planning, documenting, implementation and review

• advanced computer skills, including Microsoft Office suite, with extensive diary management experience.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement 

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through