Director of Facilities

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The Director of Facilities is responsible for leading the company’s facilities, office operations, and workplace logistics functions across a multi-location portfolio. This role oversees office buildouts, relocations, space planning, capital projects, maintenance operations, and facility decommissioning activities while ensuring operational efficiency, cost control, and a positive workplace experience for employees and local leadership teams.

The Director of Facilities serves as a strategic partner to executive leadership, local market leaders, accounting, IT, security, and external vendors to ensure facilities projects and day-to-day operations are executed professionally, efficiently, and on schedule. This position requires strong project management skills, operational leadership, vendor coordination, and the ability to manage multiple concurrent initiatives in fast-paced environments.


Key Responsibilities

Facilities Operations & Office Management

• Ensure offices, common areas, and operational spaces are maintained in a safe, clean, functional, and professional manner.

• Develop and implement facilities standards, operating procedures, and best practices.

• Partner with local office leadership to identify operational needs, space utilization concerns, and workplace improvement opportunities.

• Coordinate vendor services including janitorial, security, HVAC, electrical, plumbing, landscaping, pest control, and general maintenance.

Space Planning, Office Buildouts & Relocations

• Lead space planning initiatives for new offices, office expansions, consolidations, and reconfigurations.

• Manage all aspects of office buildouts including design coordination, construction oversight, furniture planning, IT/security coordination, and occupancy readiness.

• Coordinate and oversee office relocations using detailed move templates, project schedules, and punch lists to ensure seamless execution.

• Develop and manage move management processes, including employee communication plans, logistics coordination, inventory tracking, and post-move issue resolution.

• Work closely with brokers, landlords, contractors, architects, engineers, and vendors during office projects and transitions.


Capital Projects & Building Maintenance

• Oversee capital improvement projects, facility upgrades, repairs, and preventative maintenance programs.


• Develop project scopes, budgets, schedules, and vendor bid packages for facilities-related initiatives.

• Monitor project progress to ensure work is completed on time, within budget, and according to company standards.

• Conduct regular site inspections and assess building conditions to proactively identify maintenance or repair needs.

• Coordinate emergency repairs and response efforts as necessary.

Asset Management & Financial Coordination

• Partner closely with Accounting and Finance teams on asset tracking, inventory management, depreciation schedules, and capital expenditure reporting.

• Maintain accurate records for furniture, fixtures, equipment, and operational assets.