Administrative Assistant

Overview

The School of Graduate Studies is looking for an experienced administrative professional to join our team as an Administrative Assistant in a dynamic, collaborative office environment. As an Administrative Assistant, you will utilize your exceptional organization and communication skills to provide administrative support performing work that is critical to advancing academic excellence at Utah State University. You will be an adaptable team player who can manage several tasks and projects independently. This office works collectively to cultivate diversity of thought and culture and a sense of community and inclusion for all of USU. The breadth of work performed in this office offers personal and professional growth opportunities.

Responsibilities

• Administrative Support to Vice Provost & Associate Vice Provosts: Schedule and organize meetings; accurately maintain calendars; arrange travel; facilitate meetings and prepare agendas and minutes; support special projects; and collaborate with other university administrators and offices.
• Event Planning and Facilitation: Planning, securing venues, catering, invitations and on-site facilitation at various events. This may occasionally require early or late work hours.
• Research, Documentation, and Tracking: Assist in the research and preparation of complex documents, including PDFs, spreadsheets, charts, graphs and PowerPoints, as well as program tracking software
• Office Support: Serves as primary point of direct contact and liaison with other USU offices, students, and visitors; screens inquiries and requests; keeps accurate files and records, and performs special projects.

Reporting and Supervisory Responsibilities:

• The Administrative Assistant may train and guide hourly or student employees.

Qualifications

Minimum Qualifications:

• Six years of administrative assistant or office-related experience OR a technical certificate and four years of pertinent experience

Knowledge, Skills and Abilities:

• Strong computer skills in Microsoft Office (Word, Excel, Outlook and PowerPoint), and databases.
• Project management skills and ability to meet deadlines.
• Ability to work effectively in a customer-service-based office, and to manage multiple tasks in a timely, efficient and detail-oriented manner.
• Ability to work independently and with limited supervision.
• Ability to maintain a high degree of confidentiality, sensitivity and discretion.
• Ability to meet deadlines and prioritize workload appropriately, as well as the willingness to adjust responsibilities as needed.
• Excellent spelling, grammar, letter writing and proofreading skills.
• Excellent interpersonal and proven customer service skills with the ability to communicate in a professional manner.
• Ability to maintain a positive attitude and high level of professionalism.
• Willingness to occasionally work some early morning, late or weekend hours for special events or projects.

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

2. Cover letter to be typed/pasted at the end of your application

3. Contact Information for Professional References to be typed into the candidate profile 

 

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with Experience plus Excellent Benefits

ADA

Employee generally work indoors and is protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. On occasion, the employee is required to walk to locations on campus other than the primary workspace and may not be protected from weather conditions and may be exposed to extreme heat and extreme cold.

College/Department Highlights

 

 

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

 

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuse