Human Resources Administrator & Office Coordinator_NE-NSC-101

Job Summary
Ensures the accomplishment of the various office tasks in the most efficient and effective manner
possible; prepares various routine and special reports to keep the Officers abreast of progress; ensures
office operations are in compliance with established departmental policies and procedures; completes all
human resources functions for Corps. Administers the day-to-day operations of the Human Resources
office; interviews, screens, and hires employees; prepares and maintains personnel records; handles all
employee relations issues and conducts investigations as needed; communicates and enforces personnel
policies and procedures; prepares and plans employee training.
Essential Functions
This job description should not be interpreted as all inclusive. It is intended to identify the
essential functions and requirements of this position. The incumbent may be requested to
perform job-related responsibilities and tasks other than those stated in this job description.
Office Coordinator Responsibilities (50%)
Prepares, types, and processes correspondence, check requests, audit sheets, forms, invoices, legal
documents, notices, bulletins, manuals, etc.; ensures the accuracy, completeness, and timeliness of the
same.
Prepares and maintains office records, reports, databases, journals, books, logs, lists, etc. in an accurate,
complete, and timely manner; updates, posts and indexes information and inputs data to maintain office
records; researches office files to locate specific information found in documents, correspondence, lists,
forms, etc. in order to prepare specific reports.
Prepares and proofs various routine reports; compiles and records information and statistics necessary to
generate routine reports; proofs reports for errors and to ensure they are grammatically correct.
Receives and responds to questions or problems regarding the office operations; researches information
in order to provide information or resolve problems in a timely manner.
Receives, sorts, collates, and distributes mail in an accurate and timely manner; ensures that all mail
received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail.
Processes the daily mail donations for the Corps; submits donations and reports to the Finance
Department for further processing; makes bank deposits as needed.
Performs routine filing of a variety of correspondence, forms, cards, records, reports, and documents;
maintains and utilizes the bring-up filing system; ensures the files are maintained in an organized and
efficient manner.
Photocopies and/or shreds a variety of items including correspondence, forms, reports, and documents.
Participates in regular staff meetings with the office employees to discuss work priorities, practices, and
procedures; resolves operational and personnel problems; provides recommendations for improvementsand/or enhancements in office productivity.
Performs limited decision-making as granted by the Corps Officers, in their absence, which may include
minor public relations issues, human resources, or supply purchasing situations.
Orders office supplies and ensures that the office supply inventory is maintained at a level to meet the
needs of the department; prepares purchase requisitions and orders equipment and any other special
items required for the office operations; coordinates outside vendors as needed.
Supervises and assigns the work of community service workers and submits paperwork to Adult
Probation Services; acts as liaison with Probation Offices.
Human Resources Responsibilities (50%)
Completes all employment action documentation for Corps employees including but not limited to new
hire, background checks, E-Verify, classification changes, and separation, FMLA, and workers
compensation.
Prescreens and interviews applicants for prospective employment; assists the Corps Officers with all
aspects of the recruitment process as requested by the Corps Officers.
Conducts new hire orientation for new employees; explains policies, procedures, and mission statement
to all new employees; completes and maintains employment files for employees.
Ensures paperwork is submitted to DHQ Human Resources for review and approval by the Divisional
Finance Board in a timely manner.
Completes and submits paperwork for Christmas Seasonal employees to DHQ Human Resources,
ensures that all paperwork is completed, accurate, and submitted in a timely manner.
Maintains the confidentiality of all human resource records, and the confidentiality of human resources-
related correspondence, conversations, or issues residing in the Corps; ensures all departmental files are
maintained in secure and organized manner and retained according to record retention guidelines.
Attends an