Executive Assistant, FSC

Job ID: 244644
Location Name: CA-FSC SF Off (0174)
Address: 350 Mission St, 20th Floor, San Francisco, CA 94105, United States (US)
Job Type: Full Time
Position Type: Regular
Job Function: Finance
Remote Eligible: Hybrid Schedule

 

Company Overview:

 

At Sephora we inspire our customers, empower our teams, and help them become the best versions of themselves.  We create an environment where people are valued, and differences are celebrated. Every day, our teams across the world bring to life our purpose: to expand the way the world sees beauty by empowering the ExtraOrdinary in each of us.  We are united by a common goal - to reimagine the future of beauty.

 

The Opportunity:

At Sephora, the Executive Assistant provides proactive and energetic support to VPs and SVPs by independently handling crucial administrative tasks to contribute to the overall successful day-to-day operations of the department. This position requires a genuine passion for providing high-quality support with a “no task is too big or too small” approach. With superior judgment to make high-quality decisions, this individual is forward-thinking, takes initiative, and delivers results with poise and professionalism while working closely with executives, Sephora team members, as well as external partners. Consequently, success in this role requires the drive to get to know the business of Sephora and the department you support, as well as the skill at forging relationships with stakeholders within the department and in other Sephora departments to achieve results quickly and effectively.

 

Your role at Sephora:
As an Executive Assistant reporting to a Vice President/Sr. Vice President you will provide general support and guidance: 

• Manages and organizes complex and demanding Microsoft Outlook calendars by actively responding to meeting requests, coordinating with others (or their Executive Assistants) involved in senior-level meetings to achieve alignment of often packed leadership schedules, and promptly engaging directly with the VP when questions arise that require their input.
• Supports team building events
• Coordinates logistics for a variety of meetings, including arranging catering, securing conference space, and communicating with attendees.
• Coordinates domestic and international travel to ensure smooth execution of air travel, accommodations, and logistics.
• Process expense reports and review/approve other's expense reports with strong knowledge of T&E policies to ensure compliance.
• Organizes data, and creates presentations as needed.
• Assists with the onboarding of new team members by ensuring they are enabled with the required set-up, supplies, and resources.
• Partners with other Sephora Executive Assistants to provide additional support or backup when needed.
• Represents the SVP/VP at all times with poised and highly professional written and verbal communication, both internally and externally.

 

We’re excited about you if you have:

• 3-5+ years of administrative/executive assistant work experience in a fast-paced environment.
• Highly proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience in calendar management, including booking international and domestic travel.
• Strong interpersonal communication skills, communicates effectively by actively listening, checking for understanding, adjusting communication content and style to meet diverse stakeholders, and providing timely, helpful information to others.
• Highly collaborative style. Willingness and demonstrated ability to work cross-functionally, across an organization with multiple locations.
• Possesses a customer service focus and attitude, with a genuine passion for anticipating needs and providing support that exceeds expectations.
• Cares about executing with excellence and takes ownership of the outcome of work.
• Handles highly confidential and/or sensitive matters with discretion and tact, observing and honoring confidentiality when appropriate.

 

The target hourly pay for this position is $50.00 - $56.00 per hour. The actual hourly pay offered depends on a variety of factors, which may include, as applicable, the individual applicant’s qualifications for the position; years of relevant experience; specific and unique skills; level of education attained; certifications or other professional licenses held; other legitimate, non-discriminatory business factors specific to the position; and the geographic location in which the applicant lives and/or from which they will perform the job.  Individuals employed in this position may also be eligible to earn bonuses.  Sephora offers a generous benefits package to full-time employees, which include comprehensive health,