Engineering Principal Associate Director’s Office Administrator

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory’s mission.

Pay Range

$131,490 - $161,028 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Job Description

We have an opening for a Principal Associate Director’s Office Administrator in the Engineering Directorate. In this key role, you will manage day-to-day business operations for the PAD Office and serve as the Directorate Workforce Administrator, supervising both exempt and non-exempt administrative staff. Working independently, you will plan, develop, and execute a wide range of advanced and diverse administrative activities and complex projects with changing variables, shifting priorities, and multiple factors that often require creative problem-solving and adaptability. You will oversee diverse business, workforce, and organizational requirements, ensuring effective coordination and implementation of initiatives. Additional responsibilities include planning, analyzing, developing, and implementing administrative policies and procedures and personnel administration activities. You will contribute to and advise senior leadership on workforce, operations, and strategic planning activities, as well as make recommendations, and manage confidential information with professionalism. This position requires strong leadership, communication, and organizational skills, and the ability to manage conflicting priorities with flexibility and discretion. As a member of the Directorate Administrative Management Team, you will play a vital role in supporting the organization’s mission and initiatives. This position is in the Engineering Principal Associate Director’s Office.

In this role, you will

• Oversee and manage all day-to-day business operations and employee administration activities for the Engineering Principal Associate Director’s Office, proactively identifying operational needs, assessing practices, and independently developing, directing, and executing solutions for complex issues in support of significant strategic initiatives and projects.
• Perform high level facilitation and collaboration with managers, staff, and senior leadership to achieve long-range business operations and personnel management goals, participating in various and diverse workforce management, strategic planning, and operational decision-making activities, using independent judgment, influence, or negotiation, and exerting significant latitude to identify challenges, analyze, recommend, develop, and establish solutions, and represent the Directorate as needed.
• Supervise a team of nonexempt and exempt administrative staff, overseeing and advising on a broad range of functions, including staffing needs, training and development, recruiting and hiring, corrective actions, and employee relations.    
• Lead, direct, develop, and implement various personnel functions, including workforce planning, staff development, and performance management; providing mentoring for direct reports, and guidance, training, and support to exempt and non-exempt staff to promote professional growth and operational excellence.
• Develop, implement, and administer courses of action related to business and organizational strategies, practices, initiatives, requirements, and deliverables, establishing protocols and procedures to manage completion of projects, and ensuring alignment with Engineering and Laboratory objectives and compliance with policies and regulations.
• Manage directorate budgets to include the Non-Reimbursable and Employee Relations Funds; oversee management of the directorate Recognition and Awards budget.
• Analyze, establish, regularly review, and make continuous recommendations on internal administrative procedures and systems to enhance operational efficiency, streamline processes, ensure continuous improvement, and obtain optimal results across business functions.
• Serve as the Directorate po