Senior Administrative Assistant, fixed term maternity leave cover

As a Senior Executive Administrative Assistant within our Investment Bank team, you will have the opportunity to showcase your strong work ethic and common sense approach in performing diverse secretarial duties. Your role will be dynamic, with support requirements varying day to day, providing you with a challenging and rewarding environment. We value flexibility and a solid skill set, as these are crucial in our demanding business landscape. 

Job Responsibilities:

• Manage proactively diaries, facilitating swift set-up of client meetings
• Cope with complex, high volume email management 
• Manage the coordination and logistics of both internal and external meetings
• Shared phone coverage for a busy group, involving significant interaction with clients and senior members of the firm
• Organise meetings, conference calls, telepresence set up - internally and externally
• Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy.  Manage a multitude of frequent changes at short notice and prepare travel itineraries
• Process expenses through Concur, reimbursement, personal amounts owing and account reconciliations
• Become integral part of business, understand group priorities and Banker expectation
• Execute general administration duties 
• Partner with assistants across the group to provide coverage for absence where necessary.

Required qualifications, capabilities, skills 

• Professional client handling and relationship building with all clients and cover groups
• Full competency in diary management, can apply good judgment and has an understanding of competing priorities
• Strong, executive communication style
• Experience of effectively arranging travel
• Awareness of expense arena, expense systems and cost control initiatives 
• Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers
• Exhibits a positive, common sense, constructive attitude 
• Has a high level of attention to detail and delivers high quality results
• Has an understanding of the culture of Investment Banking and the Corporate Bank
• Team player who can build networks and work in partnership - solution orientated
• Bi-lingual:  Excellent French & English.

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
   We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.