UNIV - Fiscal Analyst III - Pediatrics: Office of the Chair

Job Description Summary

The Department of Pediatrics is currently recruiting for an Accountant/Fiscal Analyst III. Under the general supervision of the Director of Business Operations, the position is expected to perform professional procurement, accounting, and related human resource duties for cost centers assigned within the Department of Pediatrics.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001008 COM PEDS Administration CC

Pay Rate Type

Salary

Pay Grade

University-GEN09

Pay Range

52,100.00 - 70,300.00 - 88,600.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Responsibilities include procuring goods and services within the state, institutional and grant(federal) guidelines, processing credit card transactions using government issued credit cards remaining incompliance with all policies, procedures and deadlines, coordinating human resource efforts (including the processing and maintenance of personnel records and funding documents), the application of fund (i.e., budgetary) and cost accounting (i.e., contract invoicing) methods reflecting the account activity of an estimated 100 cost centers, culminating in the ability to assist in preparing departmental budget and financial statements. Other duties, as assigned, i.e. department financial projects.

MUSC Minimum Experience and Training Requirements:

A bachelor’s degree and four years professional experience in a related area such as accounting, auditing, finance or commercial lending. A job-related bachelor’s degree with multiple accounting courses may be substituted for two years of the required work experience.

Job Duties:

25% - Responsible for the daily fund management of assigned discretionary cost centers. Must extract information from various sources and interpret guidelines for proper FDM account set-up to maintain organization structures and fiscal accounting. Requires setting-up and maintaining budget models, monitoring the constant shift of activity levels and updating/maintaining accurate accruals for established cost centers. Activity includes recording all revenue and expense related transactions; work to reasonably reflect and project balances based on actual and anticipated activity, monitors and maximizes grant salary reimbursement as posted to affiliates (i.e., MUSCP), monitors, tracks and projects Foundation proceeds. Monitors financial activities as they relate to funding guidelines and institutional policies and to assure continued financial compliance. Analyze departmental financial transactional data to facilitate accurate  financial statements, reports and comparisons as needed.

20% - Responsible for  financial accuracy and integrity of assigned centers related to payroll and non-payroll transactions within the ’’Institution’s Workday/OurDay Enterprise Reporting Program (ERP).. Activities include verifying transactions to source documents, analyzing and researching variances, approving transaction level expenditures, auditing business expense reimbursements, applying final Department expense approval for assigned cost centers, variance research/analysis and resolution.

15% - Responsible for the preparation and maintenance of personnel funding documents  including Payroll Costing Allocations, Payroll Accounting Adjustments and Department Cost Allocation Logs. Process timely changes of assigned effort on cost centers, employment status, salary increases, promotions, encumbrance extensions, etc. Maintain effective communication to liaison between the Department of Pediatrics and the various affiliate Human Resource offices (e.g., MUSC, MUSCP) regarding any manner of payroll, or personnel actions impacting Department personnel.

15% - Maintain all records (procurement, payroll, and accounting) generated in relation to the assigned cost centers to include, but not limited to, Cost Allocation Logs and associated documents and forms,  One Time Payments, payroll records, and general financial records. All Records must be kept in an orderly manner accessible to authorized parties to provide proper and clear audit trails. Records are currently kept in electronic files. Follow procedures to ensure confidentiality of sensitive materials.

10% - For assigned cost centers, process items in the Workday/OurDay Enterprise Reporting Program (ERP) Inbox or via various direct communication email, Teams messaging, or hand delivery to be processed with in three business days.  Prepare assigned aspects of the Department Annual Operating Budget, verifying accuracy of information by cross auditing/validating dat