Scheduled Hours

37.5

Position Summary

The Advancement Coordinator, Community Fundraising is critical to the success of the Community Fundraising Program for Siteman Cancer Center and WashU Medicine, serving as the touchpoint for a broad range of daily activities, projects and initiatives. This position requires great discretion in communicating with donors, vendors, and staff along with Siteman and School of Medicine leaders and faculty.

Position responsibilities include high-level project management support for the program, in-depth technology usage, as well as internal and external relationship development and management. The Advancement Coordinator effectively increases the Community Fundraising team’s ability to focus time and resources on fundraising.

Job Description

Primary Duties & Responsibilities:

Project Management and Donor Relations

• Serves as primary liaison to external constituents seeking initial information about the Community Fundraising Program and tracking inquiries as needed. Ensures prospective community fundraising partners are connected with the correct director.
• Assists with vetting and approving new event fundraising pages and submissions through the program’s peer-to-peer platform.
• Facilitates stewardship touchpoints including managing the annual recognition plan for Siteman’s community fundraising event partners in order to assist with retention efforts.
• Manages acknowledgement process, event organization, and promotional item mailings with support from department Administrative Assistant.
• In partnership with the directors, provides support with the planning and execution of Siteman and WashU Medicine community fundraising donor engagement activities and other calls to action. These activities may include but are not limited to: community event and marketing best practice lunch and learns, development of collateral materials per event segment, and targeted e-communications.

Administrative Support

• Serves as the overall administrative support for the community fundraising program, including program data management, ARCH input, event calendar updates, gift tracking and reporting, expense processing, and general office support.
• Serves as the primary assistant to two directors including management of calendars, telephone support, filing, scheduling meetings, and word processing.
• Manages the community fundraising program expense process for the Siteman Cancer Center WashU Medicine budget and Med UA budget.

Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

• Some nights and weekends as needed

• Ability to travel to and from other campuses

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Ability to develop an in-depth understanding of the partnership that exists between Siteman Cancer Center, Washington University and Barnes-Jewish Hospital.
• Appreciation of the importance of special projects.
• Exceptional interpersonal skills; demonstrated ability to build relationships with volunteers and donors.
• Knowledge of institutional advancement/development, event planning, donor relations, and stewardship.

This position is located in St. Louis, MO and the targeted hiring range for this position is $21.17 - $24.50 per hour.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications:

No additional certification unless stated elsewhere