Advancement & Donor Relations Specialist

Additional Job Details: 

Department: Advancement / Development
Reports To: Director of Development Operations
Employment Type: Full-Time, Hourly $22/hour
Location: Hybrid

Make a Meaningful Impact

Are you a mission-driven individual looking to make a difference in someone’s life? Achieva is seeking caring, compassionate, and reliable individuals to support people with disabilities in achieving independence, connection, and personal fulfillment. If you value flexibility, empowerment, and community-centered work, we welcome you to apply.

About Achieva

For over 70 years, Achieva has been committed to supporting and including individuals with disabilities and their families. We envision a community where everyone leads a life of personal significance. Achieva provides personalized services and opportunities that respect each person’s unique aspirations.

Position Summary

The Advancement & Donor Relations Specialist plays a vital role in supporting Achieva’s fundraising, donor engagement, and overall advancement operations. The position focuses on managing donor data and processing contributions, supporting fundraising campaigns, and providing administrative and event-related support for the Advancement team.

This role requires strong attention to detail, a data-driven mindset, and the ability to work both independently and collaboratively to help advance Achieva’s mission of empowering individuals with disabilities and their families.

Key Responsibilities Include: 

Data Entry & Donor Database Management

• Record all charitable contributions, including in-kind gifts, into the fundraising CRM (e.g., Bloomerang).

• Maintain constituent records, ensuring all contact information, gift history, and activity are accurate and up to date.

• Import and code donation data from online forms (e.g., Fundraise Up) and program platforms.

• Reconcile daily and monthly gift transactions with the Finance Department and allocate gifts per donor intent.

• Perform regular data audits, manage duplicate records, and ensure high data quality and consistency.

• Monitor pledges and prepare donor invoices or reminders as needed.

Fundraising & Donor Support

• Generate donor acknowledgment letters and tax receipts in a timely and accurate manner.

• Support donor cultivation and stewardship activities through data reports, donor tracking, and prospect research.

• Prepare weekly and monthly donor updates and campaign progress reports for executive leadership.

• Assist with tracking appeal performance and campaign source attribution in the CRM.

Event & Campaign Support

• Assist with planning and logistics for fundraising and stewardship events, including managing RSVPs, auction data entry, registration, and donor check-in.

• Enter and manage auction and event items in GiveSmart, ensuring appropriate fair market values and package descriptions.

• Coordinate with Communications on campaign-related materials, online donation forms, and donor recognition (e.g., scrolling donor names, fundraising thermometers).

• Generate mailing lists and segment data for event invitations,