Senior Specialist, Employee Relations (Human Resources)

NECESSARY MATERIALS FOR APPLICATION:
-Letter of Introduction
-Resume
-Letters of Recommendation- Two (2) current, professional letters (at least one from a direct supervisor)

Senior Specialist, Employee Relations

Job Description

 

Reports To:   Senior Administrator, Employee Relations (or designee)

FLSA Status: Non-Exempt

School Classification: Classified

Pay Schedule: Range 4 ($29.24 - $38.00)

Work Schedule: 12 months

Location: Onsite and Remote Office

 

 

Position Summary: The Senior Specialist, Employee Relations is responsible for maintaining, and enhancing processes to support a positive and compliant workplace environment. Under the supervision of the Senior Administrator, Employee Relations, this role ensures efficient management of performance management systems, leaves of absence process, and compliance initiatives. This role actively contributes to fostering a culture aligned with the school’s mission, vision, and core values.

 

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

 

General Support 

1. Manages offboarding processes, ensuring accuracy and keeping procedures up to date

2. Ensures proper documentation is collected, organized, and maintained in relevant systems

3. Completes HR paperwork and documentation, such as employment verification, records, and attendance reports

4. Keeps leadership informed of potential issues and recommends solutions as appropriate

 

Departmental and Employee Performance Evaluation

1. Supports the development and maintenance of performance evaluation systems under the direction of the Senior Administrator

2. Maintains performance evaluation systems, tools and documents

3. Maintains and updates performance management trackers, including tracking deadlines for performance evaluations, and goal-setting processes

4. Supports the school leadership with collecting staff evaluations and tracking completion

 

Employee and Labor Relations

1. Supports efforts to ensure the HR department and school are compliant within state and Federal employment laws through research, investigations, and learning

2. Prepares and tracks employee relations metrics and reports, including turnover, retention, and dashboard numbers, for review by senior administrator of employee relations

3. Analyzes employee relations metrics to identify trends and provides actionable recommendations to improve retention and engagement

4. Supports in conducting workplace investigations, including gathering documentation, and preparing reports

5. Designs and delivers training programs to enhance employee understanding of workplace policies and performance management

6. Supports with special projects and initiatives aimed at improving employee engagement, retention, and overall workplace culture

7. Assists with keeping HR manuals, policies, and trainings current and updated 

 

Maintenance of the Human Resources Information System and School Databases

1. Assists with the maintenance of the school’s HRIS

2. Assists with keeping all school systems current including auditing employment records as needed 

3. Creates and maintains staff work calendars 

 

Leaves of Absence Support

1. Coordinates the administration of leaves of absence and accommodations, ensuring accurate documentation and timely communication while ensuring compliance with state and federal regulations

2. Tracks and records leave and accommodations cases, ensuring accurate records are maintained

3. Monitors case deadlines, extensions, and updates to ensure processes are handled in a timely manner

4. Responds to general inquiries from school leadership and staff regarding the leaves of absence and accommodations process

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