Executive Assistant - Legal

Position Title: Executive Assistant

Department: Legal Services

Reports To: Chief Legal Officer (CLO)

Position Summary:

The Executive Assistant will support the Chief Legal Officer in day-to-day administrative tasks, including serving as documentation person for department meetings and project plans.

Essential Function and Responsibilities:

• Closely maintain and manage the calendar of CLO: schedule meetings, respond to invitations, work through schedule conflicts, clearly understand and prioritize the CLO’s needs
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the CLO and the Legal Services team
• Handles incoming and outgoing correspondence
• Documents weekly meeting minutes to accurately record information and sends out meeting notes
• Maintains filing system to ensure accurate record retention
• Performs personal errands as requested
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Requires a high degree of organization, structure, initiative, accuracy, judgment and diplomacy as well as a thorough understanding of business practices and procedures
• Interface well with all levels of management and act as a liaison between Legal Services and internal and external executives on various projects and tasks
• Provides administrative and other support to the legal team
• Complies with company policies and procedures
• Performs other duties as needed

Supervisory Responsibilities:

• None, but may direct the work of others

Performs any other functions and duties assigned and necessary for the smooth and efficient operation of Market America.

Education & Experience:

• Associate’s degree in business, legal or equivalent disciplines
• Five (5) to seven (7) years of experience in an administrative role
• Demonstrated experience in time management including related tools and technologies
• Must have the ability to organize and coordinate multiple projects at once.

Computer/Communication Skills:

• Proficient use of MS Office programs: Word, Excel, PowerPoint and Outlook, required

• High energy level, comfortable performing multifaceted strategic projects in conjunction with day-to-day tactical activities
• Ability to get along and work with diverse personalities; tactful, mature, flexible
• Prioritizes and models good communication skills; follows up, timely responses, proactive and positive in approach
• Above moderate to high levels in reading comprehension, writing, and speaking in English; active listening; attention to detail
• Service oriented, but assertive/persuasive

Travel:

• Occasional local travel as needed
• Annual conference participation and related travel

Physical Requirements and Work Environment:

• Normal office environment with little exposure to dust and weather conditions prevalent at the time (i.e., cold hot/humid)
• Routinely uses standard office equipment such as computers, phones, cameras, photocopiers, and filing cabinets
• Regularly required to talk, walk, stand, bend, twist, reach with hands and arms, stoop kneel and crouch
• Raise and lower an object from one level to the another, less than twenty (20) pounds.
• Visual acuity must be a minimum or 20/40 (corrected) and normal hand/eye coordination
• Normal or corrected hearing
• Must be able to perform in an office environment where ninety (90) percent of work is performed sitting.
• Occasional long or irregular hours of work

Equal Opportunity. Market America | SHOP.COM considers candidates regardless of race, color, religion, gender, sexual ori