Administrative Specialist

We are seeking an Administrative Specialist who will provide varied administrative support ranging from standard to complex for an individual, group, and/or unit requiring high level expertise and independent decision making. Works on administrative assignments that require research, initiative, independent discretion and specialized knowledge and abilities. Leads or assists with ad-hoc or recurring projects. Responsibilities require significant collaboration and coordination with others within and outside of the unit and extensive knowledge about the organization.

Specific Duties & Responsibilities

• Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities.
• Provides preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management.
• Staff management and team meetings, and follow-up on action items.
• Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders.
• Lead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff.
• Assist with planning and conduct of events as needed.
• Perform general office management necessary for efficient operations. e.g. assisting with space issues, room reservation requests, technology needs, etc.
• Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, non-employee expense reimbursements.
• Locate and compile information to format and produce reports, graphs, tables, records and other sources of information.
• Responsible for answering questions, providing guidance, and disseminating information.
• Interpret and communicate operating policies.
• Proactively identify and assist with the resolution of administrative problems.
• Maintain high-level knowledge of the informal and formal department goals, standards, policies, and procedures including familiarity of other departments in the school/division.
• Perform other duties as requested.

• Bachelor's Degree.
• Five years in providing high level expertise.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Technical qualifications and specialized certifications

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Technical Skills and Expected Level of Proficiency

• Calendar Management: Advanced
• Financial Administration: Advanced
• Interpersonal Skills: Advanced
• Meeting Coordination: Advanced
• Office Procedures: Advanced
• Oral and Written Communications: Advanced
• Organizational Skills: Advanced
• Report Writing: Intermediate

Classified Title: Administrative Specialist 
Role/Level/Range: ATP/03/PC  
Starting Salary Range: $53,800 - $94,400 Annually (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday-Friday 
FLSA Status: Exempt 
Location: Hybrid/Homewood Campus 
Department name: Institute for Education Policy
Personnel area: School of Education