Administrative & Finance Assistant

Core Information:

Position: Administrative and Finance Assistant

Department: KYC Americas

Line Manager: Head of KYC Americas

Status: Full Time

Location: New York

About ING: 

Ranked #8 on LinkedIn Top Companies in Financial Services

Crain’s 100 Best Places to Work

Ragan’s Top Places to Work in 2023

In Americas, ING’s Wholesale Banking division offers a broad range of innovative financial products and services to domestic and international corporate and institutional clients. 

 
When you come to work at ING, you’re joining a team where individuality isn’t just accepted, it’s encouraged. We’ve built a culture that’s fun, friendly and supportive – it’s the kind of place where you can be yourself and make the most of whatever you have to offer.

We give people the freedom to take risks, think differently, take ownership of their work, and make great things happen. We’re here to help you get ahead. And with our global network, there’s plenty of scope to take your career in new directions, perhaps even ones you’ve never considered. ING Americas follows a hybrid work model, allowing for in-office / work from home flexibility. Hybrid work arrangements vary based on business area.

Sound like the kind of place you’d feel at home? We’d love to hear from you.

About the department:

ING provides banking services and complex financing solutions to companies globally.

To provide a safe banking environment for society and our customers, ING must comply with global Anti-Money Laundering (AML) regulations including maintaining robust Know Your Customer (KYC) controls. As such, we are actively fighting human trafficking, smuggling of drugs and weapons and do make sure international sanctions against countries and regimes are correctly executed within ING.

The KYC team in North America is offering a position in New York for a professional who enjoys working in an international banking environment. The KYC (Know Your Client) department coordinates all KYC related activities across different ING business sectors, both with external clients and internal stakeholders.

The KYC team is crucial in the onboarding of new customers and plays a key role in managing the non-financial risk of the current client portfolio.

About the position:

As an Administrative and Finance Assistant, you will work closely with commercial and support colleagues to ensure all administrative and financial aspects of the Americas KYC team are up to date.

The primary role of the Administrative and Finance Assistant is to oversee the administrative operations of the KYC department. Main responsibilities focus upon supporting all administrative activities surrounding the coordination of the management team and office activities, vendor/contract management, billing, annual budgets, and the coordination and tracking of KYC specific training for the Americas region.  

Your key responsibilities:

• Administrative duties for the Department Head and the other Management Team members.
• Support KYC Office
  • Administrate Purchases and Invoice Processing, notably for third-party vendors
  • Travel/ T&E Processing
  • Contracts/ Vendor Management
  • Coordinate KYC key meetings and committees
  • Oversee and manage KYC budget activities, incl. forecast, allocations, planning
  • Portfolio management and including gathering the Quarterly Business Review input.
  • Managing all KYC related training for the Americas region (coordination and reporting)
  • Oversee leavers/ joiners requests and related tasks
  • Coordinate social/ KYC team building events and activities
  • Coordinate specific events (charity, etc.)

Candidate Profile:

• 4+ years of relevant experience in an Administrative role a similar environment
• Proficient in Microsoft Excel, PowerPoint, Word
• Excellent verbal and written communication skills
• Good interpersonal skills and communication with all levels of management
• Ability to multi-task
• Flexible and learning capacity to adapt to ongoing changes
• Budget formulation, comparative budget analysis
• Basic understanding of accounting principles

Salary range: Associate Level $95K – $110K “This role is overtime-eligible.”

In addition to comprehensive health benefits, a generous 401k savings plan, and competitive PTO, ING provides a broad array of benefits including adoption, surrogacy, and fertility services; student debt assistance; and subsidies for expenses associated with working from home, commuting, and fitness.