Executive Assistant (Bozeman HQ)

ABOUT onX

As a pioneer in digital outdoor navigation with a suite of apps, onX was founded in Montana, which in turn has inspired our mission to awaken the adventurer inside everyone. With more than 400 employees located around the country working in largely remote / hybrid roles, we have created regional “Basecamps” to help remote employees find connection and inspiration with other onXers. We bring our outdoor passion to work every day, coupling it with industry-leading technology to craft dynamic outdoor experiences.

Through multiple years of growth, we haven’t lost our entrepreneurial ethos at onX. We offer a fast-paced, growing, tech-forward environment where ownership, accountability, and passion for winning as a team are essential. We value diversity and believe it leads to different perspectives and inspires both new adventures and new growth. As a team, we’re hungry to improve, value innovation, and believe great ideas come from any direction.

Important Alert: Please note, onXmaps will never ask for credit card or SSN details during the initial application process. For your digital safety, apply only through our legitimate website at onXmaps.com or directly via our LinkedIn page.

WHAT YOU WILL DO

onX is seeking an Executive Assistant with a passion for enabling leaders and building operational clarity in fast-moving environments. In this role, you will provide comprehensive administrative and operational support to the Chief Technology Officer (CTO), Chief Product Officer (CPO), and Vice President of People & Culture. You’ll be a part of a collaborative, distributed team focused on empowering every adventurer to go further with confidence.

This role serves as a key coordination hub across Engineering, Product, and People & Culture. Your work will enable leaders to focus on the highest-value work by proactively managing calendars, driving smooth execution of key initiatives, and supporting core operating rhythms. This role reports directly to the CTO with dotted line partnership to the CPO and VP of People & Culture.

As an onX Executive Assistant, your essential job duties and responsibilities will look like: 

• Manage complex calendars for three executives, prioritizing time and proactively resolving conflicts
• Coordinate scheduling across Engineering, Product, and People & Culture stakeholders
• Ensure key operational dates, deadlines, and deliverables are reflected on executive calendars
• Track outstanding administrative commitments and follow through to completion
• Collaborates with peers through day-to-day coordination, active participation, and shared work, building effective working relationships across teams to support leaders and shared outcomes
• Support critical business operationprocesses by scheduling meetings, sending reminders, tracking deliverables, and capturing notes
• Design and maintain simple systems that support accountability across leadership teams
• Track and follow up on high-priority initiatives and cross-functional commitments
• Coordinate company-wide, cross-team,  and leadership meetings
• Create agendas, assemble decks, summarize decisions, and distribute action items
• Support Board preparation by creating document skeletons, coordinating inputs, and posting finalized materials
• Coordinate executive travel, including flights, lodging, ground transportation, and itineraries
• Plan and manage People & Culture off-sites, including logistics, communications, and on-site coordination
• Supports project management for select initiatives by coordinating tasks, tracking progress, and delivering assigned work on time for initiatives led by executive leaders.
• Facilitate communication across teams and ensure timelines and milestones stay on track

WHAT YOU’LL BRING

• Minimum of three (3) years of experience supporting senior leaders in an executive assistant or similar role, with at least part of that experience gained within a technology or software company
• Bachelor’s degree or equivalent professional experience
• Demonstrates strong organizational skills by managing assigned priorities, communicating progress, and balancing work across stakeholders within clearly defined expectations.
• Demonstrates sound judgment and discretion in day to day work, proactively identifying issues and seeking guidance when needed.
• A shared passion for and ability to demonstrate onX’s Company Values.
• Permanent US work authorization is a condition of employment with onX. 
• Ability to travel quarterly for multiple days to a corporate office or other onX strategic location, su