Administrative Assistant 4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman's Aeronautics Systems Security is currently seeking an Administrative Assistant 4 at our Melbourne, FL location. This position will support our Sector Security Director as well as the Melbourne Site Security Director. The position is fully onsite and cannot be performed remotely.

The Administrative Assistant performs office functions such as setting up and maintaining files, interviewing callers and making proper referrals, arranging meetings and conferences, and receiving, referring, or answering mail. Other duties include reviewing drafts and finished documents for appropriate grammatical usage, answering questions relating to office operations and established policies and procedures, and gathering and compiling reports on information relevant to supervisors assignment.

Key Responsibilities:

• Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
• Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions
• Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff
• Attend staff meetings, publish agendas and follow-up on action items
• Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering
• Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate
• Manage and/or support special projects as assigned
• Provide back-up support for other administrative staff as needed
• Provide inventory oversight and ordering/purchasing support for office supplies

Basic Qualifications:

• High School diploma or equivalent and a minimum of 6 years professional experience as an Administrative Assistant or performing administrative work

• Proficiency in Microsoft Teams & PowerPoint

• Ability to obtain and maintain a DoD Secret Security Clearance within a reasonable period of time as determined by the needs of the business

Preferred Qualifications:

• Active DoD Secret Security Clearance

• Strong interpersonal, communication and organizational skills

• Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities

• Strong ability to multi-task with competing priorities in a positive manner

• Experience in planning, coordinating and overseeing catering for corporate meetings

• Strong proofreading and document preparation skills

• Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through

• Demonstrates outstanding verbal, interpersonal and written communication skills

• Familiarity with Northrop Grumman (NG) policies and procedures

• Familiarity with NG systems (Concur, iBuy, and other NG tools)

• Advanced proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel

Salary Range: $55,800.00 - $93,000.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on th