Financial Contracts & Systems Manager

Recruiting Opportunity Closes: 01.13.2025

Hourly Wage: $35.00

Hours Per Week: 40

Status: Non-Exempt / Full Time

Number of Positions: 1

Position: Financial Contracts & Systems Manager

Department: Cascade Divisional Headquarters - Finance Department

Supervisor: Divisional Finance Director

 

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Application Instructions:

Complete the online job application, upload a resume and cover letter.

To apply online go to:    Financial Contracts & Systems Manager

To apply in person go to 8495 SE Monterey Ave., Happy Valley, OR 97086. Bring a resume and cover letter and complete the job application provided to you. Incomplete applications will not be accepted.

Questions, contact Major Jeanne Stromberg at jeanne.stromberg@usw.salvationarmy.org or call (503) 794-3200. Major Stromberg is the sole point of contact for questions regarding this position.

Recruiting Accommodation Statement:

To obtain assistance with accommodations related to the American’s with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Eric Hansen or Sheila Jordan.

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Scope of Position The Financial Contracts and Systems Manager supports the Divisional Finance Secretary and Controller with all aspects of financial and management reporting and maintenance of the related software applications.    Education/Experience: Required: two (2) years degree (AA) or Certification (trade School) in accounting, finance or related field. Preferred: four (4) year degree (BA/BS) in accounting, finance or related field.   Work experience:  will consider four (4) years of experience working in finance with responsibility for audits, contracts, grants.  Experience must include monitoring and maintaining financial applications and systems. Experience with governmental contracts preferred.     ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Analyze general ledger entries for accuracy and appropriateness. 2. Research, identify and reconcile discrepancies in payables and receivables and inter-company transactions. 3. Maintain fixed asset modules which include depreciation and asset roll-forwards. 4. Process end of month bank reconciliations for the divisions. 5. Assist in month and year end general ledger closing. 6. Monitor all aspects of government grants and contracts as they relate to financial reporting and audits.   7. Assist the local units with grant support, program grant audits and grant billing review.  8. Assist with the compilation and analysis of the financial statements and supporting schedules. 9. Assist Controller in year-end Financial Audits, UGG Federal audits, and Internal audits (coordinate with internal team members for the preparation of all needed schedules for the audit. 10. Assist Divisional Finance Secretary in creation of budgets. 11. Lead the development, implementation, and administration of the divisions’ financial systems and applications (Shelby, Vivid, TSA Finance Web, Square). 12. Serve as the financial systems liaison between Territorial Headquarters and the Cascade Division. 13. Other duties related to the position as assigned by the Controller or Divisional Finance Director.    GRANTS AND CONTRACT   1. Develop and maintain a Contract and Grant Database with all pertinent parameters of the grants. 2. Be familiar with the terms and conditions of each funding contract or grant.  3. Develop and implement cost tracing systems.  Set up grant codes in Shelby and ensure grant/contract expenses are accurately coded. 4. Produce monthly reports for each contract/grant as needed. 5. Secure supporting documentation for all billings. 6. Prepare the Schedule of Expenditures of Federal Awards (SEFA) as appropriate for individual grants. 7. Assist in budget preparation for grant submittals ensuring appropriate categories are included. 8. Close out grants, assist in the preparation of final reports and compile and preserve records for audit in