Administrative Assistant

Job Posting Title

Administrative Assistant

Agency

220 DISTRICT ATTORNEYS COUNCIL

Supervisory Organization

DAC District 2

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

POSITION TITLE:   Administrative Assistant

LOCATION:              District Attorney’s Office - Beckham County – Sayre, OK

STATUS:                  Full-Time

CLOSING:                Open Until Filled

SALARY:                  Commensurate With Experience and Qualifications

BENEFITS:  Full State of Oklahoma benefits, including generous monthly allowance for health coverage, paid sick and vacation leave earned monthly.  Paid holidays. (if applicable)

POSITION SUMMARY:

Provide personal clerical support to Assistant District Attorneys in office, attorneys with cases pending in county, and the public through conducting and organizing administrative duties and activities including receiving and handling information. 

JOB DESCRIPTION:

 Obtain reports from law enforcement agencies for review by Assistant District Attorneys for charges on individuals in jail and for arrest warrants. Prepare and generate criminal charges, court documents, correspondence, and other reports for prosecution. Prepare and file criminal cases with the Court and manage docketing and calendar events. Handle phone calls and walk-in traffic, build and maintain case files, and correspond with law enforcement and other state and local agencies. Pull files for the weekly court dockets, deliver documents to judges for signatures, retrieve them, make copies, and file them with the Court Clerk.

Maintain a complete filing system: closed cases are kept in the office for five years, with older cases stored in the courthouse's lower floor. Ensure open files for active cases are maintained and pulled daily for court dockets for each Assistant District Attorney.

 

Implement and maintain office equipment including Copy machine, fax machine, printer: 

replace toner when required 

replace stapler system when required 

replace paper supply when required 

·         handle incoming mail and other material and place in proper file 

·         collate information 

·         maintain databases 

·         communicate verbally and in writing to answer inquiries and provide information 

·         liaison in person and on the phone to relay information on cases and court dockets. 

·         operate office equipment 

·         manage office supplies 

MINIMUM REQUIREMENTS:

·         High school Diploma or GED

·         Work experience with dealing with the public

·         An equivalent combination of education and experience.

EDUCATION AND EXPERIENCE:

 ·         relevant training or qualification 

·         knowledge and experience of relevant software applications - spreadsheets, word processing, and database management 

·         knowledge of administrative and cle