Administrative Secretary Cardiothoracic ICU

About the Unit

The Cardiothoracic Intensive Care Unit is a high-acuity cardiac surgical unit focused on fostering continuous learning while developing high level critical thinking and technical skills. This position will cover the Administrative Secretary functions for both the CTICU and CVRU, which encompasses approximately 200 employees total.

Scope of work  

Responsible for daily review of unit assignment sheets to ensure for accuracy of staff hours worked. Responsible for approximately 200 employee time cards. Following orientation, must be competent in the daily review and editing of staff clockings in API and also familiar with policies including attendance & reliability, bereavement and MESTA policies, in order to track when employees exceed the allowable amounts.  

Strong emphasis on attention to detail. 

Proficient in Excel and Microsoft Forms as they are responsible for tracking hours and submitted bonus payouts to team members during voluntary bonus programs.

Utilizes the appropriate software application to maximize efficiency and effectiveness of office workload. 

Maintains schedule/daily calendar for Manager/staff members/rooms/equipment, as appropriate, making independent judgments based on identified criteria. Arranges for meetings and makes travel/conference arrangements as needed. Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data. Maintains accountability for completion of assigned projects. 

The majority of this work is done onsite. Greets and communicates in a manner consistent with caring and respect, and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards. Composes standard documents and independently formats, types and proofreads correspondence, memos, reports, charts, statistics, meeting minutes, newsletters, etc. 

Performs/coordinates basic office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies. 

Qualifications  

• Required: associate's degree or equivalent office administration or secretarial science 
• Required: 2 years of relevant experience in administrative support, clerical, project management, public education, or program planning and implementation  
• Preferred experience working with payroll systems such as API

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.

• On-demand pay program powered by Payactiv

• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!

• Optional identity theft protection, home and auto insurance, pet insurance

• Traditional and Roth retirement options with service contribution and match savings

• Eligibility for benefits is determined by employment type and status

Primary Location

SITE - Butterworth Hospital - 100 Michigan St - Grand Rapids

Department Name

CTICU - GR

Employment Type

Full time

Shift

Day (United States of America)

Weekly Scheduled Hours

40

Hours of Work

8:00am - 4:30pm, with some flexibility possible

Days Worked

Monday through Friday

Weekend Frequency

N/A

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Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disab