Join the People Helping People

Velera is the nation’s premier payments credit union service organization (CUSO) and an integrated fintech solutions provider. The company serves more than 4,000 financial institutions throughout North America, operating with velocity to help our clients keep pace with the rapid momentum of change and fuel growth in the new era of financial services. Our purpose: We accelerate partners’ success through innovative financial technology solutions and inspired service.

The Opportunity

The Administrative Services Coordinator is a service position involved with supporting Velera with mail delivery and distribution, scanning, document storage, office supply management, and general office management, as well as assisting any departments within Velera as needed.

Day In The Life

• Mail processing

  • Process daily incoming mail

  • Process and deliver all incoming packages throughout the site

  • Process all outgoing packages and mail

  • Track all outgoing packages

  • Full understanding of all shipping types and the ability to offer alternatives

  • Maintain an adequate supply of all mail center-related material

• Scanning services

  • Scanning documents as requested by departments and to their specifications

  • Documentation storage management

  • Manage off-site storage

  • Quarterly destruction levels

  • Coordinate and execute all retrieval requests

• Office Supply Management

  • Review and release all orders

  • Review internal orders to budget

  • Manage online configuration, user accounts, workflows, and approvals

  • Manage on-site supply

• General office management

• Event/Meeting Coordination assistance

  • Room set up

  • Supply orders

  • Conference room reservations

• Provide backup assistance to the team as needed, including event coordination, escorting vendors, guarding lunch coverage, and other duties as needed.

• Operate office equipment, including postage meter, photocopier, scanner

• Monitoring and distributing work for requests submitted via the ticketing system

• Responsible for reporting risks that are identified to the appropriate team and/or management. Additionally, responsible for managing, monitoring, and reporting risks within the scope of your work area, to include, but not limited to, Information Security risks.

• Some travel may be required (infrequently)

• After-hours work may be required.

• Perform all other duties as assigned.

Qualifications:

• Required - HS Diploma, 1+ years of experience

• Preferred - AA Diploma – 2 years of experience in work experience plus 1 year of administrative experience

• Good Organizational skills

• Ability to handle multiple tasks of varying priority

• Adaptability to changing priorities

• Quick Thinking

• Problem Solving

• Excellent communication skills

• Ability to interact with all levels of management

• Quick learner

• Ability to work with different software packages

• Technical aptitude

  

About Velera

At Velera we are committed to fostering a workplace where every employee feels valued, respected, and connected. We understand, attract and engage a diverse workforce where every employee can live up to their full potential; ensuring that our employee base reflects the consumers we serve. The result of this effort is an inclusive environment where diverse talent thrives. We strive to foster a safe and inclusive work environment for people to bring their authentic selves in order to build a better community within our company and with our partners.   Learn more about our commitment to Diversity, Equity, and Inclusion HERE!

Pay Equity

$17.45

to

$21.83

Actual Pay will be adjusted based on experience and other job-related factors permitted by law.

Great Work/Life Benefits!

• Competitive wages

• Medical with telemedicine

• Dental and Vision

• Basic and Optional Life Insurance

• Paid Time Off (PTO)

• Maternity, Parental, Family Care

• Community Volunteer Time Off

• 12 Paid Holidays