ADMINISTRATIVE ASSISTANT I - 60073364

Requisition No: 838706 

Agency: Children and Families

Working Title: ADMINISTRATIVE ASSISTANT I - 60073364

 Pay Plan: Career Service

Position Number: 60073364 

Salary:  $35,000.00-$43,000.00 

Posting Closing Date: 10/09/2024 

Total Compensation Estimator Tool

ALL ADVERTISEMENTS MUST HAVE THE FOLLOWING STATEMENT ADDED:

Successful completion of background screening will be required for this position.

The Florida Department of Children and Families (DCF or Department) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.

 

THIS IS NOT A TELEWORK POSITION.  CANDIDATE WILL BE REQUIRED TO WORK IN THE ORLANDO OFFICE.

 

 

Specific Duties and Responsibilities include:

 

This is independent work assisting management in the Substance Abuse and Mental Health (SAMH) Department providing analysis and research on a variety of administrative matters. Responsible for typing all correspondence, memorandums, reports, records and other related work from rough drafts, notes and oral instructions. (examples-)(meeting minutes, HR Forms, Acquisition forms) Reviews typed materials for accuracy, completeness, adequacy and for compliance with established standards and policies. Complies routine case correspondence as required and assists in tracking required documents for timely submission. Prepares and tracks personnel and payroll actions; serves as a liaison between Human Resources and People First. Provides technical assistance and consultation to staff on matters relating to hiring. Meets the public as receptionist, in person and on the telephone.  Maintains a current working knowledge of the Department of Children and Families and community resources in order to screen and route clients, and answer questions or complaints. Copies all correspondence (informational, assignment, etc.) from regional manager or designated staff within eight working hours.  Hand carries urgent and faxed documents PA. Monitors supplies and maintains advanced ordering to ensure a constant supply of forms, documents, materials and supplies. Position requires self-direction. Employee must be well organized; uses time effectively; acts independently. Employee must be self-motivated, able to manage change and capable to adapt to necessary changes in operations. Position requires employee to effectively serve as administrative support to supervisors and staff as indicated by managing phone calls professionally, courteously and promptly, make arrangements for meetings/events and coordinates with other parties as required, prepare (create, edit, print, package) all types of written communication materials as requested, and track of projects on spreadsheets and calendars. Position requires employee to be responsible for document and records management by effectively organizing and maintaining office records / files as indicated by: Management organization of files, documents, records, via filing and or scanning etc. and timely, accurately preparing files, documents, and records. Employee is responsible for assisting the hiring manager and applicant with new hire communications and all required paperwork and timely and accurately completing personnel actions to include submission of DASH ticket if applicable. Position requires employee to purchase, prepare and submit purchasing requisitions and maintain office inventory and supplies. Employee is expected to process travel reimbursements within established time frames. Employee is expected to effectively coordinate in