Supervisor, Maintenance Business Operations

Summary

The Supervisor of Maintenance Business Operations will directly manage staff responsible for state compliance management, parts warehouse management, custodial operations, and administrative tasks within a K-12 school district.  This role is essential for ensuring that all operations run smoothly and efficiently, in compliance with relevant regulations and standards. The incumbent  is on-call on a 24-hour basis for emergency operations. 

Essential Duties

• State Compliance Management: Oversees staff responsible for ensuring all maintenance activities comply with local, state, and federal regulations, including safety and environmental standards
• Parts Warehouse Management: Supervises the parts warehouse team, ensuring efficient inventory control, procurement, and distribution of maintenance supplies and equipment
• Custodial Operations: Manages custodial staff to ensure that all Maintenance facilities are clean, safe, and well-maintained
• Administrative Staff Management: Oversees administrative staff, ensuring efficient handling of documentation, billing, and other administrative tasks
• Coordination with Coordinator, Maintenance Business Operations: Works closely with the Coordinator, Maintenance Business Operations to align departmental goals and ensure smooth operations
• Training and Development: Implements training programs for staff to enhance their skills and ensure compliance with operational standards
• Performance Monitoring: Regularly evaluate staff performance, provide feedback, and implement improvement plans as necessary
• Reporting: Prepare and present reports on operational activities, compliance status, and other relevant metrics to the Coordinator
• Monitors departmental practices, supplies, and expenditures for efficient use of resources
• Practices and communicates FCS safety culture in the workplace
• Recommends competent personnel for open positions
• Performs other duties as assigned by the appropriate administrator

Required Education

Bachelor’s Degree in a related field or Equivalent experience (2 years of similar work level experience = 1 year of college-minimum of 8 years). A combination of experience and education may be used to meet the Bachelors Degree requirement

Certification/Licensure

Valid Driver License requiredMust be insurable with good driving recordFacilities Management or related area preferred

Experience Qualifications

Minimum 3 years supervisory experience in maintenance operations and/or administrative related experience; Experience in K-12 schools

Knowledge/Skills/Abilities

• Must have the skills to effectively lead, organize and direct the work of others
• Must have the capacity to understand and work with personnel under his/her supervision, as well as with administrative personnel
• Knowledge of compliance regulations and standards
• Proficiency in relevant software and tools for compliance, inventory, and administrative management
• Must be able to assist in the development and implementation of long-range planning
• Ability to develop, implement, monitor and evaluate program goals and initiatives
• Able to read and interpret schematic and construction drawings
• Good computer skills, including database creation and management
• Good decision-making and problem solving skills
• Excellent organizational and leadership skills
• Excellent communication and interpersonal skills

Working Conditions

• Normal office and school environment
• Construction work site and workshop environments
• Some exposure to weather including heat, cold, dampness, and/or humidity
• Occasional travel between school locations

Physical Demands

• Must be able to climb ladders and work from scaffolds
• Must be able to lift up to 50 pounds and carry for short distances
• Must be able to stand, crouch, and climb to use ladders and perform various types of manual labor
• Exerting up to 100lbs force occasionally and/or up to 50lbs force frequently
• Exerting up to 20lbs force constantly
• Requires balancing, stooping, kneeling, bending, reaching, grasping, feeling, repetitive motions