Specialist, Operational Excellence and Project Coordination

Job Description Summary

The Specialist, Site Op Ex and Project Coordination is responsible for supporting the day-to-day process of fulfilling Tech Ops and Quality commitments and initiatives, cross-functional coordination and ensuring effective tracking, KQI reporting, and execution. As a member of the team, the Site Op Ex and Project Coordination Specialist will facilitate the successful delivery of projects, and operational activities to ensure alignment with business objectives. This role will play a pivotal part in supporting the site team with organization of tasks from the site calendar, implementation of continuous improvement efforts, and ensure key site performance indicators are tracked and reported in a clear manner as defined by the site leadership team.

 

Job Description

Major accountabilities:

• Develop and generate project planning tools for the site projects with input from workstream leads via Think Cell and Microsoft project, or equivalent.

• Support the generation of reporting content in Microsoft Power Point.

• Gather performance data defined by site KPI/KQIs for tracking and reporting purposes.

• Support site projects through planning and executing project activities, ensuring adherence to timelines.

• Collaborate with stakeholders to ensure execution of defined project deliverables while managing activities.     

• Monitor project progress, and deliverable completion for both capex and continuous improvement projects.

• Support regular status updates and reports to management and stakeholders on site performance and project outcomes.

• Maintain project documentation, including project plans, schedules, and resource allocations.

• Collaborate with cross-functional teams to ensure seamless integration of project activities and alignment with organizational objectives.

• Evaluate and implement project management tools and software to enhance project tracking and reporting capabilities. 

• Serve as additional support resource that can flex between site functions to provide general and administrative support as requested by area leads.

Work Experience:

• 3+ years’ relevant experience preferred in PM environment.

• Proficient in Microsoft Project and/or Smartsheet, and PowerPoint with Think Cell add-on.

• Direct experience working in a cGMP pharmaceutical and/or aseptic manufacturing environment is desired.

• Strong communication and analytical/problem solving skills.

• Demonstrated history of working collaboratively across functions and sites.

• Strong organization skills.

 

EEO Statement:

The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. 

 

Accessibility and reasonable accommodations

The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an e-mail to us.reasonableaccommodations@novartis.com or call +1(877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

 

Salary Range

$85,400.00 - $158,600.00

 

Skills Desired

Data Analytics and Digital, gmp knowledge, HSE Knowledge, Inventory Management, Logistics and Transportation Management, Master Data, Operational Excellence, Order Management, Resilience and Risk Management, Sap Erp, supply chain management, Supply Planning, Warehouse Management