Administrative Assistant III, Staffing

Applications Due  By August 6th, 2026

Goodwill of Colorado

    Job Description

JOB SUMMARY:

The Administrative Assistant III, Staffing is responsible for supporting Goodwill Staffing Goodwill of Colorado’s staffing agency with administrative functions, identifying and increasing the candidate pipeline by sourcing candidates, assessing qualifications and positioning them appropriately for job opportunities within the Applicant Tracking Systems (ATS). The Staffing Admin will also be responsible for other light office duties. 

The right Staffing Admin will be able to "wear many hats" and make a significant contribution to the overall success of the whole company. 

Goodwill Staffing is a full-service staffing agency within Goodwill of Colorado that recruits businesses outside of Goodwill for temporary, temp-to-hire, and direct hire staffing needs.

 

ESSENTIAL FUNCTIONS:

Administrative:

• Assist with office tasks including answering the phones, checking voicemail, responding to emails, updating spreadsheets, and communicating the in-person interview schedule to the Front Desk Receptionist.
• Assist candidates through the recruitment process from application to onboarding.
• Assist with all aspects of Safety (training, documentation, etc.).
• Applicant Tracking System (ATS): update and track all open requisitions of the candidate pipeline.
• Follow-up with applicants who have applied for positions by calling and/or emailing.
• Uploading and filing documents in an electronic filing system (i.e., ATS, personal files, client files, etc.).
• Ensure new hires are onboarded properly; this will include but is not limited to; new hire paperwork, I-9/E-Verify, background checks, DIY/safety training, and any other required items for Goodwill and/or the Client.
• Work in partnership with HR to understand and comply with the Equal Employment Opportunity Commission (EEOC) measures and guidelines and stay up to date on legal requirements.
• Work in partnership with HR to understand Affirmative Action compliance and maintain accurate documentation with job descriptions, job postings, applications, interview notes, and job offers through the ATS.
• Ensure the sourcing databases are updated daily: all data is captured, updated, and reported accurately.
• Support the Staffing Manager with office operations.
• General computer work and other duties as assigned.

Sourcing Support:

• Work directly with Staffing Recruiter and Account Executive to understand their staffing needs.
• When requested, identify candidates and generate a pipeline, both active and passive, for approved and intended openings.
• Execute creative and innovative recruiting strategies.
• Act as a backup for the team in posting positions in the ATS for Goodwill Staffing.
• Responsible for scheduling interviews and supporting the Staffing team with sourcing and recruiting applicants.
• Understanding shifting business needs with the ability to change priorities with ease.
• Assist Staffing team by completing admin functions, identifying and providing potential candidates, passive candidates, and specialized, or hard-to-fill roles through the internal resume database, candidate referrals, social networking, and web sourcing. 
• Maintains general and functional market expertise and leverages this knowledge to develop a best-in-class recruitment strategy.
• Screen candidates for basic qualifi