Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Office for Youth Engagement

Proposed Minimum Salary

$4,000.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

What We Want
We are looking for a detail-oriented, service-minded professional who thrives on keeping an office running smoothly and creating a welcoming environment for staff and visitors. The ideal candidate is highly organized, takes initiative to anticipate needs, and balances routine administrative tasks with flexibility to support a fast-paced team. This role is a good fit for someone who enjoys being the go-to person for day-to-day operations and takes pride in creating order and efficiency.

What you need to know
Salary: $45,000 - $48,000 Based on selected hires qualifications
Note: A cover letter and resume are strongly recommended.

Qualifications

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience

• Two years of experience in office administration

Preferred Qualifications

• Class “C” vehicle operator’s license or ability to obtain within 30 days of employment

• Experience managing and ordering inventory

• Experience assisting with the coordination of events or programs

• Experience with web tools such as AggieBuy, LaserFische, Emburse, Teams, and OneDrive

• Proficient interpersonal skills to warmly and effectively engage with guests and partners

• Adaptability and flexibility to support shifting needs

Knowledge, Skills, and Abilities

• Skilled in general office procedures and administrative practices

• Able to multitask in a fast-paced environment

• Proficient in technology including email and calendar applications, Word, Excel, and Teams

Responsibilities

Administrative Support

• Serves as the first point of contact for visitors, students, and community members, greeting guests and directing them appropriately

• Manages office reception responsibilities, including answering phones, responding to general inquiries, and routing messages

• Maintains organized office and storage spaces; ensures supplies, materials, and shared resources are stocked and accessible

• Oversees upkeep of the kitchen, workroom, and conference spaces to ensure they are tidy, welcoming, and functional

• Coordinates scheduling and logistics for internal office use of shared spaces, conference rooms, and equipment

• Prepares and organizes materials for meetings and events, including printing, copying, and assembling packets

• Monitors and orders office supplies

• Processes purchases and maintains accurate records of expenditures

• Handles incoming and outgoing mail and deliveries

• Provides general administrative support such as filing, scanning, document formatting, and maintaining electronic and physical records

• Supports onboarding logistics for new staff and student workers, including desk setup, office orientation, and access to shared systems

Youth Program Support

• Provides administrative and planning support for on program preparation, on-campus youth programs and the Symposium on Youth Engagement

• Manages the fulfillment process for the LevelUp Texas Club

• Assists with the updating of Office webpages including the Intranet, Office webpages, and the Aggie Camp Finder

• Maintains required risk-related documentation including the secure storage of waivers and other youth programming files on behalf of the office

Office Management

• Develops and manages protocols for supply ordering and restocking of the workroom and other shared materials

• Purchases workroom and office supplies, including travel