Executive Assistant to CEO

Overview

Who We Are

Ready to create a healthier world? We are ready for you! Personify Health is on a mission to simplify and personalize the health experience to improve health and reduce costs for companies and their people. At Personify Health, we believe in offering total rewards, flexible opportunities, and a diverse inclusive community, where every voice matters. Together, we’re shaping a healthier, more engaged future.

 

Responsibilities

This role is centered on exceptional execution, organization, and communication, with a meaningful on-site presence in our Tempe, AZ office. The Executive Assistant ensures the CEO’s time, priorities, and logistics are managed seamlessly, supports in-person operations, and helps create a professional, welcoming office environment. The ideal candidate thrives in a fast-paced, purpose-driven environment, anticipates needs before they arise, exercises sound judgment, and takes pride in keeping things running smoothly behind the scenes.

 

Own the details that drive impact: Manage complex calendars, coordinate meetings and travel, and help prioritize competing demands—ensuring the CEO’s time is aligned to the highest-impact work.

 

Deliver excellence in communication: Draft, edit, and prepare polished presentations, reports, and board or investor materials that reflect the Personify Health brand, mission, and executive voice. Ensure accuracy, clarity, and professionalism across all communications.

 

Drive alignment and follow-through: Plan and facilitate meetings (board, executive, and company-wide), prepare agendas, capture action items, and track next steps to ensure accountability and timely execution. Help the CEO stay prepared for key discussions and decisions by organizing information and anticipating questions.

 

Be a trusted connector: Serve as a key liaison between the CEO, EAs, executive team, employees, board members, and external partners—fostering clear communication, strong relationships, and effective collaboration. Handle sensitive and confidential matters with discretion, professionalism, and care.

 

Keep us moving forward: Manage expense reports, budget tracking, and administrative workflows, while providing coordination and support across the organization. Anticipate needs during periods of travel or high volume to ensure continuity and momentum.

 

Support in-person operations and office experience: Provide on-site support for in-person meetings, leadership offsites, and company events at the Tempe, AZ office. Coordinate with local vendors (facilities, catering, IT support, building management), manage office supplies and inventory, greet visitors and candidates, assist with front desk coverage as needed, and support day-to-day office coordination to maintain an organized, efficient, and welcoming environment.

 

Qualifications

 

• 5+ years of experience supporting C-suite executives, ideally in a high-growth or fast-paced environment.
• 3+ years of experience in operations, communications, or project coordination preferred.
• Proven ability to manage multiple priorities with precision, calm, and strong attention to detail.
• Exceptional communication and organizational skills, with a confident and professional executive presence.
• High emotional intelligence, discretion, and sound judgment when handling sensitive information.
• A proactive, adaptable mindset with comfort navigating ambiguity and change.
• A genuine passion for Personify Health’s mission to improve health and wellbeing.

 

Qualifications

 

Why You'll Love It Here

 

We believe in total rewards that actually matter—not just competitive packages, but benefits that support how you want to live and work.

 

Your wellbeing comes first:

• Comprehensive medical and dental coverage through our own health solutions (yes, we use what we build!)
• Mental health support and wellness programs designed by experts who get it
• Flexible work arrangements that fit your life, not the other way around

 

Financial security that makes sense:

• Retirement planning support to help you build real wealth for the future
• Basic Life and AD&D Insurance plus Short-Term and Long-Term Disability protection
• Employee savings programs and voluntary benefits like Critical Illness and Hospital Indemnity coverage

 

Growth without limits:

• Professional development opportunities and clear career progression p