The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for. 

Job Description

The New York Times is looking for an organized dynamo to join our Newsroom Operations team as an Operations Manager. We are looking for someone who can handle the demands of The New York Times Newsroom.

You will work with the editors, photographers and managers of the Photo department. Photo is an important part of our emphasis on visual journalism and is a pillar of the news report that has a large and engaged audience. You will help support these journalists (Graphics, Video and Design) with a variety of daily responsibilities and short and long-term projects, and you will report directly to the Deputy Director of Newsroom Operations.

This is a hybrid position based in New York City and includes regular attendance in the office each week per your departmental guidance. 

Responsibilities:

• Oversee the numerous logistics involved in the smooth daily operation of assigned department(s)

• Work with the Newsroom Finance team to help create the annual budget and provide oversight of that budget, including monthly closes, supplying additional financial reports

• Work with all levels of management and staff and manage the needs of a team of 100+ employees and leaders

• Manage work and vacation schedules, and maintain accurate time banks in Workday, and work with Payroll to verify time banks for transfers, departures and annual payouts

• Manage a travel calendar and be sure anyone traveling on assignment is set up on company insurance

• Approve expenses and travel costs in Workday 

• Manage freelancers and vendors and process payments, working with the Contracts manager

• Oversee accounts payable and accounts receivable for the department 

• Work with HR and Recruiting teams to assist with position management transactions 

• Facilitate Workday management, including onboarding new employees and helping them to get the training, equipment and information they need

• Keep staffing lists, team charts, and multiple email distribution lists up to date

• Purchase supplies and equipment, keep track of all departmental expenses, including capital spending and outside vendor spending 

• Work in Coupa for independent contractor onboarding, sourcing events and purchasing 

• Be available for a variety of tasks that come up: troubleshooting, assisting writers and editors

• Oversee setup and execution of multiple special events and lead projects forward

• Demonstrates support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.

Basic Qualifications:

• 3+ years of experience in an operational or administrative role