Workplace Project Manager (Glen Allen HQ)

What part will you play? If you’re looking for a place where you can make a meaningful difference, you’ve found it. Because, at Markel, the work you do gives people the confidence to move forward and seize opportunities. Whether you’re wild about horses, bananas for boats or driven by data, you’ll find your fit amongst our global community of optimists and problem-solvers. We’re always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs.

Join us and play your part in something special!

This position manages overall site projects to include space planning, architecture, engineering, and subsequently a build out of the space. The build out is followed by furniture, technology, art/ plants and other move related activities. The position provides guidance, data analytics, direction and leadership to the team for the purpose of achieving functional goals and objectives. Work with business unit leaders in planning and executing site projects and related activities within corporate guidelines. Provide a source of subject matter expertise to Markel site leadership, EMG, associates, HR and business partners in order to provide a workplace that aligns with Markel strategy and creates productive work environment, enables superb employee experience and facilitate seamless resolution to workspace issues that arise.

Job Responsibilities

• Initiate, develop and execute project goals, scope, schedule, budgets while implementing workplace and branding strategies. Manage risks and meet deadlines as dictated by the lease terms. Develop a comprehensive project budge and timeline for facilities improvements to submit for approval. Make recommendations on planning, design, construction and closeout of the workplace projects while considering the end result goals.
• Maintain a solid understanding of relocation related or remodel project plans, costs and timelines while working closely with contractors and vendors. Partner with procurement and legal departments in preparation of RFP for all aspects of projects (e.g. architectural and MEP services, PM support, GC and move services). Participate in defining the terms of contract agreements and monitor performance to ensure compliance.
• Monitor project budgets to identify potential financial overruns and variances and make appropriate recommendations to alleviate financial implications. Pay invoices per contract agreements in order to maintain customer loyalty and satisfaction with the Markel brand.
• Provide guidance through requirements gathering and design stages of the project, as well as in planning and executing moves of associates.  Proactively recognize issues, and manage and mitigate risks while considering liabilities and associated costs or timeline impacts Provide consistent updates to the site leadership (weekly report) and executive leadership (monthly report) on project status, budget, timeline, milestones and risks.
• Share expertise and best practices so team can work effectively and efficiently. Provide excellent customer service to all associates in order to improve the work environment and uphold the organizational core values. Participate in innovation within workplace resources to ensure that deliverables are in line or ahead of competitors and support HR initiatives in retailing and attraction of associates.
• Support executives, business sponsors, and internal project team on multiple projects and assignments
• ​Develop scope, schedule, and budget for assigned projects
• Identify and address areas of concern regarding potential risk surrounding project, project logistical issues, budget. and scope
• Coordinate and track all contractor and vendor costs
• Interact and negotiate with contractors and subcontractors
• Prepare/update project status reports, process invoices, update tracking reports, and maintain files for due diligence and financials
• Actively track each aspect of project performance against schedules and critical path
• Coordinate the activities of sub-contractors and vendors
• Demonstrate a proactive focus on meeting client and project requirements in a timely and cost-effective manner.
• Any other reasonable duties and responsibilities that may be assigned.

Qualifications

• Flexibility with work hours and travel
• Must have a minimum of 4 to 5 years of relevant work experience.
• Experience in design, construction management, or real estate preferred.
• Proficiency with Microsoft Office Suite including ProjectGoogle/Project Management Applications
• Ability to prepare, track and analyze budgets

Work Experience/Skill Set

• ​Understanding of technical requirements for a business relocation, construction, and renovation projects
• Familiarity with design, architectural a