Sr. Administrative Assistant, Surgery General

JOB SUMMARY: 

Under limited direction, provides a wide variety of administrative duties toward meeting departmental goals in support of leadership. Performs calendar management, travel/meeting/event coordination, project support, and document/presentation preparation. 

EDUCATION/EXPERIENCE: 

High school diploma or GED equivalent and four years administrative support experience in a professional setting. Associate's degree in Secretarial Science preferred. 

ESSENTIAL FUNCTIONS: 

1. Functions as point of contact for department leader(s). 2. Coordinates or prepares meeting materials and gets direction from others to ensure leader is as prepared and organized as possible. 3. Manages leader's calendar, discussing with leader as appropriate. Schedules locations and resources needed. 4. Optimizes leader's travel schedules and expedites expense reports. 5. Responds to inquiries and sensitive questions in a professional manner, and when appropriate, takes initiative to refer to most appropriate WFBH official. 6. Provides administrative support at meetings of significance. 7. Assists with departmental budget by processing expenditures for accurate accounting. 8. Assists in coordinating projects, preparing reports and follow-through as requested. Identifies opportunities for improvement. 9. Compiles confidential WFBH information using discretion as to appropriate action. 10. Composes correspondence and signs on behalf of leader as delegated. 11. Assists with coordination of administrative support functions in the office. 12. Provides direction to other administrative staff in department as appropriate. 13. Performs other related duties as requested. 

SKILLS/QUALIFICATIONS: 

Broad knowledge of WFBH operations and policies Ability to build collaborative relationships Detail oriented Ability to meet deadlines Ability to multi-task and prioritize Proficiency in Microsoft Office programs Proactively seek ways to improve skills 

WORK ENVIRONMENT: 

Clean, well-lit, office environment 

Atrium Health Wake Forest Baptist is a pre-eminent academic health system based in Winston-Salem, North Carolina. Atrium Health Wake Forest Baptist is part of Advocate Health, which is headquartered in Charlotte, North Carolina, and is the fifth-largest nonprofit health system in the United States, created from the combination of Atrium Health and Advocate Aurora Health. Atrium Health Wake Forest Baptist’s two main components are an integrated clinical system – anchored by Atrium Health Wake Forest Baptist Medical Center, an 885-bed tertiary-care hospital in Winston-Salem – that includes Brenner Children’s Hospital, five community hospitals, more than 300 primary and specialty care locations and more than 2,700 physicians; and Wake Forest School of Medicine, the academic core of Atrium Health Enterprise and a recognized leader in experiential medical education and groundbreaking research that includes Wake Forest Innovations, a commercialization enterprise focused on advancing health care through new medical technologies and biomedical discovery.

Wake Forest Baptist Health, Wake Forest University School of Medicine and Atrium Health have joined forces in a strategic combination that will enhance care, transform medical education and create economic opportunity for countless lives in North Carolina and beyond. As a part of that combination, the two health systems will be integrating technology and platforms, including our career sites.

This means that although you are applying on the Wake Forest Baptist Health Career Site, you receive communications from the Atrium Health Recruitment Team. Please know that this is an expected process, and thanks in advance for your flexibility.